Management Assistant

Company Description

Vattenfall is a European energy company with approximately 20 000 employees. For more than 100 years we have electrified industries, supplied energy to people’s homes and modernized our way of living through innovation and cooperation. We now want to make fossil-free living possible within one generation. To be able to reach this ambitious goal we are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.

**Job Description**:
**Do you want to shape the future?**

We are offering an exciting opportunity as **Management Assistant **to be an important part in paving the way for Vattenfall and its customers and partners towards a fossil free future

As **Management Assistant** you will be an integral part of the Support Function Strategy & Business Innovation by secretarial and administrative supporting to the Executive Manager. The position can be part or full time.

**Join our journey towards Fossil Free Living within one generation.**

The business unit Business Transformation in business area Wind (BA Wind) is responsible for exploring and anchoring emerging businesses opportunities for Vattenfall in the renewable energy market with a focus on Offshore and Onshore Wind as well as Solar PV and industry decarbonization. As a foundation for that we analyze market trends and industry dynamics together with the Strategy Team of BA Wind to find and develop initiatives to advance our business models and market positioning. The strengthening of Industrial partnerships will be a new focus area for the department.

**What will you do?**

You will support the Head of Strategy & Business Innovation. As **Management Assistant** you will set up meetings and workshops, documentation, preparation of presentations and time management.

More specific you will:

- Be responsible for secretarial and administrative support to the executive manager, incl. support regarding tasks as Managing Director of Vattenfall Europe Windkraft GmbH, e.g. communication with the Workers Councils
- Set up internal and external meetings, organize larger meetings, workshops and employee/manager events
- Support all aspects of team meetings including attending the meetings and responsibility for documentation
- Offer general support and solve problems related to Vattenfall administrative processes for Management Team members
- Support on the content side including the preparation of presentations
- Organize local tasks for the BA Wind Team in Berlin, including commercial topics (like preparing Purchase Orders and Invoice Management)
- HR related support such as onboarding, time management

**Location**
The work location is Berlin in Germany

**Qualifications**:
**For succeeding in the role**

You have the ability to plan and prioritize your work to meet commitments aligned with organizational goals and you always pursue a structured approach. You are collaborative and can build partnerships and work effectively to support others to meet shared objectives. You relate openly and comfortably with diverse groups of people. You are an excellent communicator who is able to listen, bring a message across clearly, retrieve the information needed and has the ability to adapt to her/his audience. You have the ability to gain the confidence and trust of others through honesty and integrity.

As our new **Management Assistant** you have a passion for sustainability and structured way of working. You have excellent organizational, administrative and interpersonal skills. You are service-minded and a team player, who actively engages people by asking, sharing, helping or asking for help. Furthermore, you have:

- Completed a relevant apprenticeship and work experience in a larger company
- Excellent Communication skills in German and English both verbally and written
- Attention to details without losing the bigger picture
- Experience with stakeholder management and networking
- Experiences in an international setup and handling different cultures
- Excellent MS-Office skills
- Ability to work independently, prioritize work in a multitask environment with a hands-on, pragmatic and pro-active mind set

Additional Information
**Our offer**
Good remuneration, a challenging and international work environment, and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues. We offer attractive employment conditions and opportunities for personal and professional development.

**More Information**

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or ex