Administrative Assistant

Vor 2 Tagen

Darmstadt, Deutschland Merck Group Vollzeit

Work Your Magic with us

Ready to explore, break barriers, and discover more? We know you’ve got big plans - so do we Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

**Your role**:
As the Administrative Assistant, you will provide high-level support to two Vice Presidents on the Global Value Demonstration Market Access and Pricing (GVAP) Leadership Team. This role involves proactively planning and executing GVAP support needs, using advanced administrative skills while managing contacts with diplomacy. You'll be the primary point of contact for internal and external stakeholders, gaining comprehensive experience in organizational policies and procedures. Responsibilities include managing regional meetings, coordinating with team members, departmental efficiency, and maintaining complex administrative systems. You will submit budget requisitions in the SAP system, ensuring all vendors are paid promptly while tracking POs and invoices. Additionally, you'll handle travel arrangements, process expense reports, track important documents, and support various projects, all while working collaboratively and independently to ensure smooth operations and timely execution of initiatives.

**Who you are**:

- 5+ years of experience supporting senior-level management, preferably in global organizations.
- Preferred proficiency in software for travel and expense management, scheduling, and budgetary control.
- Desirable experience in planning and coordinating large-scale events and project management.
- High proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Knowledge of SAP/ARIBA and Purchase Order (PO) creation.
- Excellent interpersonal, written, and oral communication skills.
- Ability to prioritize workload, multitask, and work independently while collaborating with other administrative assistants.
- Demonstrates discretion, judgment, tact, diplomacy, superior customer service skills, effective networking, and strong attention to detail.

**What we offer**:We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress

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