Executive assistant

About usCommitted to building the next generation of 100% software-based mobile networks, , ng-voice is creating innovative mobile infrastructure solutions and making them accessible for operators and enterprises that want to deploy future-proof networks.  We’re looking for a skilled and experienced Executive Assistant — ideally based in Hamburg — to support our CEO, COO, and CTO. The role can be structured as part-time (from 50%) up to full-time (100%), depending on your availability and preferences.TasksWhat your day to day might look likeManage proactively busy calendars, arrange international and local travel and provide high-quality support under tight deadlinesAct as the point of contact among executives, employees, clients and other external partnersIndependently manage different workstreams and help to solve complex problems to support the management teamCommunicate with internal and external teams on deadlines and project progressPrepare client presentations and internal board meetings (e.g. compile briefing material)Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.Filing and retrieving corporate records, documents, and reportsWorking closely with our Office Management WS to manage and oversee duties at both office locations and provide general administrative supportOpening, sorting, and distributing incoming faxes, emails, and other correspondenceRequirementsWhat we are ideally looking forExcellent organizational, interpersonal, communication, and team skillsResourceful, detail-oriented, able to solve complex problems independently with a positive "can do" attitudeHigh level of energy and motivation; Ability to perform well in a highly dynamic, rapidly changing environment and to adapt quickly to changing prioritiesAbility to take ownership of processes and projectsExperience in an administrative role supporting senior managementFamiliar with using various software, including word processing, spreadsheets, databases, and presentation software.Discretion and confidentialityProfessional level verbal and written communication skillsFluent in German and English (C1-C2); other languages are a plusEven better if you haveExperience with any of the following: G-Suite, Personio, Spendesk, Confluence, Slack, Microsoft 365, ZoomBenefitsA little more about our culture and why you should join:Work-Life-Balance is a priority: Flexible working that suits you - we live and breathe a hybrid remote culture and don't mind where and when you work    We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills in a traditionally not very diverse industry   We offer you the culture of a fast-growing start-up with the maturity of an enterprise companyWe are more interested in your experience and knowledge than formal degrees Entrepreneurial culture and flat hierarchies   Mobility benefit, fitness benefit, language class benefit and wellness benefit (for full-time employees)Home office budget (for full-time employees)About usng-voice is an equal opportunity employer. We believe demographic characteristics and diverse experiences that have nurtured unique viewpoints benefit our growth and performance and value each person and their different background as a whole.  Hope we caught your attention; we look forward to getting to know you DISCLAIMER Even if you do not meet 100% of the requirements, however, you think this role will be a good match for you, please send in your application. We would love to be in touch Please be aware that we are currently not collaborating with agencies and any profile received will not be taken into consideration.