Administrative Assistant

vor 2 Wochen

Berlin, Deutschland Hong Kong Economic and Trade Office Vollzeit

About us: The Hong Kong Economic and Trade Office (HKETO) in Berlin is the official representative of the Hong Kong Special Administrative Region Government in commercial relations and other economic and trade matters in Germany, Austria, the Czech Republic, Hungary, Poland, the Slovak Republic, Slovenia and Switzerland. Its mission is to foster closer economic and trade ties between Hong Kong and these eight countries.
Applications are now invited for the following position based in Berlin:
Administrative Assistant (m/f/d)

The gross monthly starting salary is EUR 3.887 , commensurate with relevant experience.


Entry Requirements
Qualification: Equivalent to Diploma or above

Experience: At least two years of full-time work experience

Language: Proficient in both English and German, i.e. a minimum of C1 for CEFR Framework; proficiency in other central European language not required, but would be an advantage

Skills: Good command of computer skills. Good knowledge of Word, Excel, PowerPoint is essential. Business level writing and speaking skill in English and German

Attributes: Self-motivated, fast learner with a to-do attitude, strong multi-tasking skills, good in time management and work prioritization, organized, attention to details, polite, excellent team player, positive, consistent and reliable, adaptive in working in a multi-cultural environment

Others: Eligible to undertake employment in Germany without further arrangement of work visa and be able to take up the position by March/April 2025


Duties:
Administrative Assistant is one of the backbones of the Administration Unit, reporting to Administrative Manager, s/he supports the Unit and HKETO as a whole in various aspects including bookkeeping and accounting, internal compliance, general office administration, human resources, office accommodation, procurement, records and logistics management, secretarial service, etc.
S/he should also be willing to share organisational knowledge with fellow colleagues and assist Administrative Manager to coach students from Hong Kong visiting HKETO during the summer and/or winter time.
Employment terms:
The selected candidate will be appointed on contract term for a period of two years (including a probation of six months), with the possibility of long-term employment upon satisfactory performance during the first two years.
How to apply:
Applications by post or email in the form of a covering letter with full curriculum vitae in English . In the curriculum vitae, please indicate whether you are native speaker of English or German. If not, please indicate the level of your English and German under the CEFR for Languages.
Your application should reach Hong Kong Economic and Trade Office, Jaegerstrasse 33, 10117 Berlin, Germany by post or job_berlin@hketoberlin.gov.hk by email (Attn: Head(Adm)) by by 23:00 (Berlin time) on 15 January 2025 (Wednesday) .
Short-listed candidates would be invited for written test and interview by end of January 2025. The successful candidate is expected to assume duties in March/April 2025. Applicants not receiving notification by 31 March 2025 should consider their applications unsuccessful.
For details relating to the use of the personal information collected for the purpose of the recruitment and employment, please refer to the Privacy Notice on our webpage: www.hketoberlin.gov.hk/de/about_job.htm or contact our Data Protection Officer via email: dpo@hketoberlin.gov.hk .
Please visit www.hketoberlin.gov.hk for more information.
For enquiries, please send to job_berlin@hketoberlin.gov.hk .

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