Administrative Assistant

vor 5 Monaten

Berlin, Deutschland Smith & Associates Vollzeit

Do you thrive in a dynamic environment and become our administrative rockstar in our Berlin office?

We're seeking a highly motivated and organized individual to join our team as an Administrative Assistant. This is an excellent opportunity for an entry-level professional to gain valuable experience in a fast-paced, results-oriented company.

Smith is the leading independent distributor of electronic components and ranks number seven among all global distributors. In 19 cities around the world, our legion of employees communicates in 50 different languages and dialects and buys and sells components 24 hours per day, with global sales of more than $12 billion over the last five years. We’re always moving; helping manufacturers navigate market shifts, customizing supply chain solutions, testing components using cutting-edge technology, and more.

Tasks

**Commercial responsibilities**:

- Assist with commercial activities, including creating requests for quotations, tracking orders, and handling excess lists to support Trading team.
- Facilitate communication with customers in the absence of assigned personnel, upholding exceptional customer service standards.

**Administrative responsibilities**:

- Provide comprehensive administrative support across various departments, ensuring efficient day-to-day operations.
- Manage office inventory and supplies, maintaining a professional and organized work environment.
- Collaborate with the accounting department on German office invoices, fostering seamless financial processes.
- Responsible for our two trading offices in Germany, Berlin and Munich.

**Requirements**:
**To be successful, you will possess**:

- Strong organizational skills and a great attention to detail.
- The ability to prioritize effectively, manage multiple tasks, and meet deadlines consistently.
- Excellent communication and interpersonal skills, fostering collaboration across all levels of the organization.
- A proactive and results-oriented approach, demonstrating initiative and taking ownership of tasks.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) is essential.
- Proficiency in both English and German is a must.

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