Office Administrator/Receptionist
vor 3 Wochen
Office Administrator/Receptionist - Frankfurt
We are seeking an experienced Office Administrator/Receptionist to join our Life Science Division in Frankfurt. As a key member of our team, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our office.
Key Responsibilities:
- Answering and directing all calls in a professional manner
- Welcoming all visitors to the office and ensuring sign-in procedure is completed
- Approving supplier invoices and reconciling invoices
- Director Expenses/Credit card uploads
- Assist Office Manager with facilities
- First Aider (refill first aid boxes) / Fire Marshall (Fire Evacuation - Printing staff and visitor list)
- Assist Office Manager with office tidying/clearing when required
- Logging hot desk use
- Cover any duties required when Office Manager is on holiday
- Booking, co-ordinating meeting rooms
- Booking Courier/Taxis
- Booking lunches, making teas, coffees etc
- Manage company orders
- Updates to office desk plan
- Booking travel as and when required
- Issue security fobs/water bottles to new starters
- Checking security cameras when required
- Services to building i.e., Rentokil/gardeners/window cleaners/recycling
- DSE Assessments
- Keep maintenance log up to date
Requirements:
- Good knowledge of Microsoft Office (Word, Excel)
- 2 to 3 years in previous position
- Good written and verbal communication skills
- Friendly and professional manner
- Problem solver
- Flexible and adaptable
- Ability to multi-task, organise, prioritise and plan
Benefits:
- Competitive salary
- Pension & Benefits
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