Office Administrator

vor 2 Monaten

Frankfurt am Main, Deutschland The European Central Bank Vollzeit

**General Information***

**Who can apply?** EU nationals

**Salary** D (bracket 1 - step 1) full time monthly net salary: €3,960 plus benefits, for further information see what we offer.

**Role specialisation** Management Support

**Working time** Full time

**Place of work** Frankfurt am Main, Germany

**Closing date** 17.10.2024

**Your team***
- You will be part of the Office of the Chief Services Officer (CSO), Ms Myriam Moufakkir. This team comprises four members of staff. You will be joining at a time where innovation, transformation and digitalisation are on top of our agenda, requiring collaboration and coordination across the organisation.

In your role as Office Administrator, you will be responsible for managing the CSO’s schedule, helping her prepare for high-level meetings and conferences within and outside the ECB, and managing related processes and documentation. You will also interact with the management teams and staff in the CSO areas (Information Systems, Human Resources, Corporate Services, Governance and Transformation Services and Organisational Effectiveness), as well as other business areas within the ECB.

The team embraces a culture of inclusivity, creativity and accountability, coupled with a deep understanding of the ECB’s business activities, operations, and framework. As part of your role, you will be involved in optimising our work processes and in sustainable change initiatives.

**Your role***
- As an Office Administrator to the CSO you will:

- proactively contribute to the organisation, administration and smooth functioning of the CSO Office, including managing the CSO’s schedule, organizing internal meeting with CSO leadership team as well as other key stakeholders, external meetings and business trips, tracking CSO signatures on documents and contracts;
- work closely and proactively with various high-level stakeholders, including Executive Board members’ offices, other business areas and external counterparts;
- monitor and ensure the timely submission of documents for decision-making processes, follow up on pending approvals, and oversee the successful completion of these processes;
- supporting the onboarding, handovers and training of new colleagues in the CSO office by planning, scheduling and preparing for their arrival (including planning office space allocation and relocations);
- support the preparation of ECB-wide initiatives (town halls, surveys, team building events, strategic off-sites, coffee mornings, leadership events, etc.);
- support the Secretariats of the ECB and the Eurosystem-wide Committees, chaired by the CSO and/or in which the CSO participates, in the scheduling and preparation of meetings, including conference room bookings, external dinner reservations and budget matters (purchase orders, invoice validation, sourcing of vendors, etc.);
- take the initiative when liaising with assistants across all CSO business areas so as to create a common vision and approach to office matters while ensuring good and timely information flows;
- handle system processes and drive improvements in those processes;
- monitor resources, process invoices, handle procurement, manage contracts and provide support on budgeting questions.

The position offers you excellent opportunities to work closely with the CSO and other members of her team and contribute to various initiatives involving people at different levels of seniority within and outside the ECB. In this role, you will be expected to demonstrate a high degree of professionalism and attention to detail, a strong sense of responsibility and an ability to work closely with other team members to ensure that all administrative tasks are completed efficiently and effectively.

You will be part of a multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.

**Qualifications, experience and skills***

Essential:

- relevant vocational training or equivalent, or a university degree in a relevant field such as accounting, public administration, business administration, law, human resources, finance, information technology, communications or any other relevant field (see How you can join us for details on degree equivalences);
- a minimum of five years’ professional experience in the field of management support or business process support;
- experience in providing administrative support to senior executives;
- excellent communication and interpersonal skills, with a strong ability to build relationships with internal and external stakeholders;
- a proactive, service-oriented attitude and the ability to work independently and under pressure, handling sensitive information discreetly;
- experience with procurement, contract management, and budgeting;
- proficiency with standard office tools as well as programs used for planning/projects, budgeting and travel arrangements;
- an advanced (C1) command of English and an intermediate (B1) command of a

  • Office Administrator

    vor 6 Monaten

    Frankfurt am Main, Deutschland Saannie Medical Services Ltd Vollzeit

    This entry-level position is part-time and remote. Previous experience is not required. We are looking for several new Office Administrators. We are seeking a highly energetic and motivated individual to join our team as an Office Administrator (Customer Service)! An Office Administrator, or Administrative Assistant, is responsible for performing a range of...

  • Office Administrator

    vor 6 Monaten

    Frankfurt am Main, Deutschland Saannie Medical Services Ltd Vollzeit

    This entry-level position is part-time and remote. Previous experience is not required. We are looking for several new Office Administrators. We are seeking a highly energetic and motivated individual to join our team as an Office Administrator (Customer Service)! An Office Administrator, or Administrative Assistant, is responsible for performing a range of...

  • Office Administrator

    vor 5 Monaten

    Frankfurt am Main, Deutschland Ergomed Vollzeit

    **Company Description** Ergomed Group is a rapidly expanding full service mid-sized CRO specialising in Oncology and Rare Disease. Since its foundation in 1997 the company has grown organically and steadily by making strategic investments and landmark acquisitions, with operations in Europe, North America, and Asia. Our company allows for employee visibility...

  • Office Administrator

    vor 5 Monaten

    Frankfurt am Main, Deutschland Ґанзілла Vollzeit

    **ABOUT GUNZILLA GAMES**: Founded in 2020, Gunzilla Games is the independent AAA video game developer and publisher behind the free-to-play mobile game TECHNOCORE, the gamer-first blockchain GUNZ, and the upcoming next-gen battle royale Off The Grid, in three metropolitan locations: Frankfurt, Germany (HQ); Kyiv, Ukraine; and London, UK. The company is...

  • Office Administrator

    vor 5 Monaten

    Frankfurt am Main, Deutschland ATC Computer Transport & Logistics Vollzeit

    ATC ist ein europäischer Spezialist für Logistik, White Glove und technische Dienstleistungen für Rechenzentren. Wir legen besonderen Wert darauf, die kritischen Anforderungen unserer Kunden früh und genau zu verstehen und Lösungen für sie zu entwickeln, die branchenführende Standards erfüllen. Seit unserer Gründung im Jahr 1979 haben wir mit...

  • Office Administrator

    vor 5 Monaten

    Frankfurt am Main, Deutschland Gunzilla Games Vollzeit

    **ABOUT GUNZILLA GAMES**: Founded in 2020, Gunzilla Games is the independent AAA video game developer and publisher behind the free-to-play mobile game TECHNOCORE, the gamer-first blockchain GUNZ, and the upcoming next-gen battle royale Off The Grid, in three metropolitan locations: Frankfurt, Germany (HQ); Kyiv, Ukraine; and London, UK. The company is...

  • Office Administrator

    vor 5 Monaten

    Frankfurt am Main, Deutschland Qwello Vollzeit

    Our mission at **Qwello** is to revolutionize the charging industry, we are committed to turning the world from combustion to electric. We design, build, and operate charging infrastructure for the public space. We excel in simplicity, user focus, and engineering excellence. We value diversity of thought, background, and approaches and foster a culture of...

  • Office Administrator/Receptionist

    vor 3 Wochen

    Frankfurt (Oder), Brandenburg, Deutschland Sisk Group Vollzeit

    Job DetailsOffice Administrator/Receptionist - FrankfurtWe are seeking an experienced Office Administrator/Receptionist to join our Life Science Division in Frankfurt. As a key member of our team, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our office.Key Responsibilities:Answering and...

  • Office and Finance Administrator

    vor 5 Monaten

    Frankfurt Am Main, Deutschland Alight Vollzeit

    **Office and Finance Administrator Germany, Austria & Switzerland (Parttime 50%)** **Our story** At Alight, we believe a company’s success starts with its people. It’s why we’re so driven to connect passion with purpose. Our team’s expertise in human insights and cloud technology, allows companies and employees around the world to transform and...

  • Office Administrator

    vor 1 Monat

    Frankfurt am Main, Deutschland Gunzilla Games Vollzeit

    **ABOUT GUNZILLA GAMES** Founded in 2020, Gunzilla Games is the independent AAA video game developer and publisher behind the free-to-play mobile game TECHNOCORE, the gamer-first blockchain GUNZ, and the upcoming next-gen battle royale Off The Grid, in three metropolitan locations: Frankfurt, Germany (HQ); Kyiv, Ukraine; and London, UK. The company is...

  • Office Administrator

    vor 4 Wochen

    Frankfurt am Main, Hessen, Deutschland Wall GmbH Vollzeit

    Job Title: Office ManagerAbout the Role:As an Office Manager at Wall GmbH, you will be responsible for overseeing the day-to-day operations of our office. This includes managing administrative tasks, coordinating with teams, and ensuring the smooth functioning of our work environment.Key Responsibilities: Manage office supplies and equipment Coordinate...

  • Finance and Sales Administrator

    vor 5 Monaten

    Frankfurt am Main, Deutschland Centre People Appointments Ltd. Vollzeit

    MY45320 TYPE: Part-time WORKING HOURS: 20 hours per week from Monday to Friday SALARY: €1,500 - €2,000 depending on experience START: ASAP LOCATION: Frankfurt office (Work from home, 3 days per week available) Finance and Sales Administrator Responsibilities: - Support and assistance to the Manager of Finance and Administration - Documentation,...

  • Office Administrator

    vor 4 Wochen

    Frankfurt am Main, Hessen, Deutschland Wall GmbH Vollzeit

    Job Title: Office ManagerAbout the Role:We are seeking a highly organized and detail-oriented Office Manager to join our team at Wall GmbH. As the first point of contact for our office, you will be responsible for providing exceptional administrative support to our staff and ensuring the smooth operation of our daily activities.Key Responsibilities:Manage...

  • Office Administrator

    vor 4 Wochen

    Frankfurt am Main, Hessen, Deutschland Wall GmbH Vollzeit

    Job Title: Office ManagerAbout the Role:As a key member of the Wall GmbH team, you will be responsible for overseeing the day-to-day operations of our office. This includes managing administrative tasks, coordinating with colleagues, and ensuring the smooth running of our business.Key Responsibilities: Manage office supplies and equipment Coordinate meetings...

  • Office Administrator

    vor 4 Wochen

    Frankfurt am Main, Hessen, Deutschland Tallahassee Community College Vollzeit

    Key ResponsibilitiesThe Office Manager plays a pivotal role in the Financial Aid Department, reporting directly to the Director. This position requires advanced clerical and administrative skills, with a focus on exercising judgment and initiative in completing assignments.Primary Duties Include:Providing relief for various positions in the office as...

  • Office Administrator

    vor 3 Wochen

    Frankfurt am Main, Hessen, Deutschland Tallahassee Community College Vollzeit

    Key ResponsibilitiesThe Office Manager plays a crucial role in the Financial Aid Department, reporting directly to the Director. This position requires advanced clerical and administrative skills, with a focus on providing exceptional support to the team.Primary Duties:Acts as a relief for various positions in the office, ensuring seamless operations and...

  • Back Office Administrator

    vor 5 Monaten

    Frankfurt am Main, Deutschland NH Hotel Group Vollzeit

    Als **Back Office Administrator (w/m/d)** bist Du zuständig für die Zusammenarbeit zwischen der Veranstalltungsabteilung und dem Front Office, sowie der direkter Zusammenarbeit mit den Kunden. So wie Du Dich mit Engagement und Herzblut um unsere Gäste kümmerst, kümmern wir uns um Dich. **Womit wir Dich überzeugen**: - Faire, tarifvertragliche...

  • Office Administrator/ Receptionist

    vor 3 Monaten

    Frankfurt an der Oder, Deutschland Sisk Group Vollzeit

    Job Details #IJ Office Administrator/ Receptionist - Frankfurt We are seeking an Office Administrator/Receptionist to join our Life Science Divison in Frankfurt. Responsibilities:   Answering & directing all calls in a professional manner Welcoming all visitors to the office and ensuring sign in procedure is completed Approving supplier...

  • Office Administrator Working Student

    vor 5 Monaten

    Frankfurt am Main, Deutschland Qwello Vollzeit

    Our mission at **Qwello** is to revolutionize the charging industry, we are committed to turning the world from combustion to electric. We design, build, and operate charging infrastructure for the public space. We excel in simplicity, user focus, and engineering excellence. We value diversity of thought, background, and approaches and foster a culture of...

  • Office Administrator/Receptionist

    vor 2 Wochen

    Frankfurt (Oder), Brandenburg, Deutschland Sisk Group Vollzeit

    Job Overview We are seeking a highly skilled and organized Office Administrator/Receptionist to join our Life Science Division in Frankfurt. This is a fantastic opportunity for a professional to take on a diverse range of responsibilities and contribute to the success of our team. Key Responsibilities Communication and Administration: Answer all calls in a...