Administrative Assistant
vor 2 Wochen
We are seeking an experienced Administrative Assistant to join our team at FSC Global Development GmbH. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of our office, ensuring the smooth execution of administrative tasks, and providing exceptional support to our team members.
Key Responsibilities- Maintain and improve administrative processes, including contracting, procurement, meeting organization, and travel arrangements.
- Assist with the administration of external service providers, including contract processing, signing, filing, and invoice processing.
- Support procurement processes, such as placing orders, checking delivery, and invoice processing.
- Contribute to unit communications efforts, including updating and maintaining web content, developing PowerPoint presentations, and supporting internal unit communications and messaging.
- Prepare, coordinate, and execute unit meetings and phone conferences, including logistics, meeting setup, and taking minutes.
- Make travel arrangements and maintain unit information resources and databases, including unit calendars, distribution lists, and media lists.
- Assist with updating dashboards that report and summarize unit information and resources.
- Work closely with the other unit Administrative Assistant to coordinate work and ensure seamless coverage of administrative functions.
- Perform other tasks as assigned by the formal supervisor and project work as assigned according to special organizational needs.
- University degree or vocational training or experience in a relevant field, such as office administration.
- At least 2 years of professional experience in work related to the responsibilities in a relevant field.
- A structured and systems approach to managing work and priorities, with the ability to adapt to changes and pivot when needed.
- Experience supporting contracting and procurement processes.
- Experience with office administration.
- A solutions-oriented and proactive team player with the ambition to be part of a high-performing team.
- Ability to manage technical details while maintaining the 'big picture.'
- Fluency in English (spoken and written) is required.
- Fluency in German is an asset.
FSC Global Development GmbH is a globally recognized non-profit organization at the forefront of promoting sustainable forestry. With over 150 million hectares of certified forests and a trusted reputation among NGOs, consumers, and businesses, FSC is leading the way in ensuring the long-term health and resilience of the world's forests.
Why Join Us?- Be part of a globally recognized organization at the forefront of sustainable forestry and contribute to the mission to help protect the world's forests.
- Play an active role in the FSC global community of 400+ forest stewards who come together in-person at least once a year.
- Benefit from cross-cultural collaboration and networking opportunities by working in a dynamic, inclusive, and diverse international culture with over 60 nationalities represented under one roof.
- Enjoy comprehensive benefits, including relocation assistance if needed, and investment in training and development opportunities to advance your career.
- Explore the vibrant federal city of Bonn, home to Beethoven, Haribo, and the beautiful Rhein River promenade, including many urban parks and close access to nature.
- Embrace work-life balance: beyond Bonn's borders, unlock Europe's wonders with 30 working days of vacation at your disposal.
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