Office Coordinator

vor 4 Wochen

Hamburg, Hamburg, Deutschland Ingredion Germany GmbH Vollzeit

Job Summary:

The Office & Administration Coordinator Hamburg role is responsible for ensuring the efficient operation of the Hamburg office site. This includes coordinating office infrastructure, services, and facilities, as well as on-site event and meeting coordination, canteen management, and internal and external site communications.

Key Responsibilities:

  • Site Hospitality Management
    • Create a welcoming environment for employees and visitors, ensuring a positive experience from arrival to departure.
    • Manage the on-site canteen and associated staff, focusing on digitization and automation of canteen processes.
    • Coordinate laundry services for rental uniforms and drive improvement projects.
  • Site Engagement and Communication
    • Coordinate communication activities for Ingredion Germany, including translations into German.
    • Create and communicate annual plans for site activities to increase employee engagement.
    • Support regional management in preparing communications for internal and external purposes.
  • Office Infrastructure Management
    • Coordinate and implement office services, facilities, and procedures to maintain organizational effectiveness and safety.
    • Ensure accuracy, completeness, and confidentiality of office-related documents and records.
    • Explore opportunities to leverage automation and software solutions to optimize administrative processes.
  • Event and Meeting Coordination
    • Plan and schedule meetings, conferences, and workshops, ensuring all logistics are in place.
    • Support the organization of company events, including venue selection, catering, and logistics.
    • Coordinate follow-up actions, track progress, and communicate updates with the team.
  • Administrative Support to Regional Leadership Team
    • Provide administrative support to regional leadership team members as required.
    • Coordinate and facilitate monthly regional leadership meetings, including travel logistics and preparing agendas.

Relocation Available:

No

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, gender expression, sexual orientation, pregnancy, marital status, veteran status, military status, or disability status.

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