Administrative Operations Manager for Lighting Design Consultancy

Vor 7 Tagen


Berlin, Berlin, Deutschland The Flaming Beacon Pty Ltd Vollzeit
Company Overview

We are a pioneering lighting design consultancy with international reach and headquarters in Australia. Our team is diverse, friendly, and multinational, operating from offices in Australia and Germany.

Job Description

We are seeking an experienced Studio Manager to join our dynamic team in Berlin. As part-time (25-30 hours per week) administrative operations manager, you will lead our office administration and enable the team to focus on creative production by ensuring smooth running of the office.

Key Responsibilities:
  • Manage office administration, including contracting service providers, procurement of office supplies, and coordination of maintenance.
  • Handle HR administration tasks, such as contractual and immigration matters; organizations and administration of CPD activities.
  • Take on some financial management tasks: preparatory bookkeeping, invoice & salary payments, office expenses management.
  • Support the Design Team Leader in supervising and guiding team members, coordinating activities with and for the team, fostering effective communication and collaboration.
  • Coordinate travel bookings and VISA arrangements as needed.
  • Basic IT coordination: network, hardware, software, coordination of external IT service providers
Required Skills and Qualifications

Demonstrated experience as a head of office or studio manager, preferably in architecture or a related field.

  • Organised, well structured, self-motivated and proactive.
  • Possess a positive and diplomatic demeanour.
  • Able to work independently while reporting to the finance manager abroad.
Benefits

We offer an attractive workplace in the heart of Berlin, where you will have the opportunity to be part of a dynamic and multicultural team. You will also receive a competitive salary package, including an estimated annual salary of €60,000 - €70,000 based on your qualifications and experience.



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