Administrative Director for Berlin Office
vor 1 Woche
We are an internationally operating architectural lighting design consultancy seeking a dedicated Administrative Director to join our dynamic team in Berlin. This part-time position (25-30 hours per week) offers a unique opportunity to lead administrative operations and enable the team to focus on creative production.
Job DescriptionThe successful candidate will bring several years of work experience in an administrative management role, preferably in architecture or a related field. As Administrative Director, you will guide all administrative processes, ensuring the smooth running of the office and cultivating a positive work culture.
Key Responsibilities- Manage office administration, including contracting service providers, procurement of office supplies, and coordination of maintenance.
- Handle HR administration tasks, such as contractual and immigration matters; organizations and administration of CPD activities.
- Take on some financial management tasks: preparatory bookkeeping, invoice & salary payments, office expenses management.
- Support the Design Team Leader in supervising and guiding team members, coordinating activities with and for the team, fostering effective communication and collaboration.
- Coordinate travel bookings and VISA arrangements as needed.
- Basic IT coordination: network, hardware, software, coordination of external IT service providers
Our ideal candidate is organized, well structured, self-motivated, and proactive, with a positive and diplomatic demeanor. Fluency in both English and German language is a must, and you should hold a valid work visa for Germany. An interest in design management is a plus.
BenefitsWork environment: A pioneering lighting design studio with international headquarters and global reach. We offer a multinational, diverse, and friendly team and an attractive workplace in the heart of Berlin.
We look forward to hearing from qualified candidates who can provide a letter of motivation (1 page including an indication of expected salary and first possible available date) and their CV.
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