Chief Executive Officer's Assistant
vor 3 Wochen
Position Summary: As the Executive Assistant to the CEO, you will be instrumental in facilitating the CEO's daily functions, strategic projects, and administrative responsibilities. You will also oversee company compliance and governance duties, ensuring adherence to legal standards. This role offers a unique chance to collaborate closely with our founder and gain valuable insights into the workings of a rapidly expanding startup.
Key Duties:Administrative Assistance:
- Organize the CEO's schedule, including meetings, appointments, and travel logistics.
- Prepare and coordinate materials for meetings, presentations, and reports.
- Manage correspondence, emails, and phone communications on behalf of the CEO.
- Maintain a comprehensive database of the CEO's business contacts and provide reminders for follow-ups.
- Act as the main liaison between the CEO and both internal and external stakeholders.
- Draft, review, and dispatch communications on behalf of the CEO.
- Ensure effective communication within the executive team and across various departments.
- Guarantee a well-organized and efficient office environment.
- Oversee inventory of office supplies and place orders as necessary.
- Coordinate office maintenance and repair tasks.
- Support all internal business administration activities, including managing legal contracts and assisting with documentation.
- Ensure adherence to statutory and regulatory obligations.
- Maintain corporate records, including meeting minutes and legal documents.
- Manage the company's statutory registers and filings.
- Organize and coordinate board meetings, including agenda preparation and minute-taking.
- Assist in the creation of board reports and governance documents.
- Facilitate communication with board members.
- Monitor relevant legislative changes and the regulatory landscape.
- Provide insights on corporate governance best practices.
- Assist in the preparation and submission of annual returns and other statutory filings.
Qualifications:
- Bachelor's degree in Business Administration, Law, or a related discipline.
- 2-3 years of experience as an Executive Assistant, ideally in a startup context.
- Fluency in both German and English, written and spoken.
- Familiarity with company secretarial functions and corporate governance.
- Outstanding organizational and time-management capabilities.
- Strong written and verbal communication skills.
- Proficiency in Office Suite and relevant software applications.
- High level of discretion and confidentiality.
- Ability to work autonomously and collaboratively.
- Strong analytical and problem-solving abilities.
- A valid German driving license - Class B (PKW).
Perks:
- Opportunity to work with a progressive organization offering a competitive salary.
- Engage in a stimulating role within a growing scale-up in a sustainable industry.
- Enjoy flexible working hours and the option for remote work.
- Access to complimentary beverages and snacks in the office.
- Utilize the latest hardware setups for an optimal working experience.
- Opportunity for a gym membership to promote health and wellness.
- Be part of a vibrant community with regular team-building activities.
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