Chief Executive Officer's Assistant

vor 3 Wochen

Darmstadt, Hessen, Deutschland Inheaden GmbH Vollzeit
About Inheaden GmbH: We are an innovative technology startup with a presence in multiple countries. We seek an individual who embodies a startup mentality and is eager to contribute to a dynamic, global organization that is making strides in the tech industry. Become a vital part of our vibrant community.

Position Summary: As the Executive Assistant to the CEO, you will be instrumental in facilitating the CEO's daily activities, strategic projects, and administrative responsibilities. This role also encompasses company secretarial functions, ensuring adherence to legal and regulatory standards. This is a rare chance to work directly with our founder and gain valuable insights into the workings of a rapidly expanding startup.
Key Duties:Administrative Assistance:
  • Oversee the CEO's schedule, coordinating meetings, appointments, and travel logistics.
  • Prepare and organize materials for meetings, presentations, and reports.
  • Manage correspondence, emails, and phone communications on behalf of the CEO.
  • Maintain a comprehensive database of the CEO's business contacts and provide reminders for follow-ups.
Communication Facilitation:
  • Act as the primary liaison between the CEO and both internal and external stakeholders.
  • Draft, review, and dispatch communications on behalf of the CEO.
  • Ensure effective communication within the executive team and across various departments.
Operational Management:
  • Guarantee that the office environment is organized and efficient.
  • Manage inventory of office supplies and place orders as necessary.
  • Coordinate office maintenance and repair tasks.
  • Support all internal business administration functions, including managing legal contracts and assisting with documentation.
Governance and Compliance:
  • Ensure adherence to statutory and regulatory obligations.
  • Maintain corporate records, including meeting minutes and legal documents.
  • Manage the company's statutory registers and filings.
Board Coordination:
  • Organize and facilitate board meetings, including agenda preparation and minute-taking.
  • Assist in the creation of board reports and governance documentation.
  • Communicate effectively with board members to ensure smooth operations.
Legal and Regulatory Oversight:
  • Monitor relevant legislative changes and the regulatory landscape.
  • Provide insights on best practices in corporate governance.
  • Assist in the preparation and submission of annual returns and other statutory documents.

Qualifications:
  • Bachelor's degree in Business Administration, Law, or a related discipline.
  • 2-3 years of experience as an Executive Assistant, ideally within a startup context.
  • Fluency in both German and English, with strong written and verbal communication skills.
  • Familiarity with company secretarial responsibilities and corporate governance.
  • Exceptional organizational and time-management capabilities.
  • Proficiency in Office Suite and other relevant software tools.
  • High level of discretion and confidentiality.
  • Ability to work autonomously as well as collaboratively.
  • Strong analytical and problem-solving abilities.
  • A valid German driving license - Class B (PKW).

Perks:
  • Opportunity to work with a forward-thinking organization offering a competitive salary.
  • Engage in a stimulating role within a growing scale-up in a sustainable industry.
  • Enjoy flexible working hours and the option for remote work.
  • Access to complimentary beverages and snacks in the office.
  • Utilize state-of-the-art hardware setups for an optimal working experience.
  • Opportunity for a gym membership to promote health and wellness.
  • Be part of a lively community with regular team-building activities.

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