Chief Executive Officer's Assistant

vor 3 Wochen

Darmstadt, Hessen, Deutschland Inheaden GmbH Vollzeit
About Inheaden GmbH: We are an innovative technology startup with a presence in multiple countries. We seek an individual with a dynamic startup mindset who is eager to contribute to our global mission of advancing technology. Become a vital part of our vibrant community.

Position Summary: As the Executive Assistant to the CEO, you will be instrumental in facilitating the CEO's daily functions, strategic projects, and administrative responsibilities. This role also encompasses company secretarial tasks, ensuring adherence to legal and regulatory standards. This is a remarkable chance to collaborate closely with our founder and gain valuable insights into the workings of a rapidly expanding startup.
Key Duties:Administrative Assistance:
  • Oversee the CEO's schedule, including organizing meetings, appointments, and travel logistics.
  • Prepare and coordinate materials for meetings, presentations, and reports.
  • Manage correspondence, emails, and phone communications on behalf of the CEO.
  • Maintain a comprehensive database of the CEO's business contacts and provide reminders for follow-ups.
Communication Management:
  • Act as the primary liaison between the CEO and both internal and external stakeholders.
  • Draft, review, and send communications on behalf of the CEO.
  • Facilitate effective communication within the executive team and across various departments.
Operational Oversight:
  • Ensure the office environment is organized and functions efficiently.
  • Manage inventory of office supplies and place orders as necessary.
  • Oversee and coordinate maintenance and repair activities within the office.
  • Support all internal business administration tasks, including managing legal contracts and assisting with documentation.
Compliance and Governance:
  • Ensure adherence to statutory and regulatory obligations.
  • Maintain corporate records, including meeting minutes and other legal documents.
  • Manage the company's statutory registers and filings.
Board Support:
  • Organize and coordinate board meetings, including preparing agendas and taking minutes.
  • Assist in the preparation of board reports and governance documents.
  • Communicate effectively with board members to ensure smooth operations.
Legal and Regulatory Affairs:
  • Monitor changes in relevant legislation and regulatory frameworks.
  • Provide insights on corporate governance best practices.
  • Assist in the preparation and submission of annual returns and other statutory filings.

Qualifications:
  • Bachelor's degree in Business Administration, Law, or a related discipline.
  • 2-3 years of experience as an Executive Assistant, ideally in a startup setting.
  • Fluency in both German and English, with strong written and verbal communication skills.
  • Familiarity with company secretarial responsibilities and corporate governance.
  • Exceptional organizational and time-management abilities.
  • Proficiency in Office Suite and other relevant software applications.
  • High level of discretion and confidentiality.
  • Ability to work autonomously as well as collaboratively within a team.
  • Strong analytical and problem-solving capabilities.
  • A valid German driving license - Class B (PKW).

Perks:
  • Opportunity to work with a dynamic organization offering a competitive salary package.
  • Engage in a stimulating role within a growing scale-up in a sustainable industry.
  • Enjoy flexible working hours and the option for remote work.
  • Access to complimentary beverages and snacks in the office.
  • Utilize the latest hardware setups for an efficient working experience.
  • Opportunity for a gym membership to promote health and wellness.
  • Be part of a lively community with regular team-building activities.

  • Chief Executive Officer's Executive Assistant

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland Inheaden GmbH Vollzeit

    About Inheaden GmbH: We are an innovative technology startup with a global presence. We seek an individual who embodies a startup mentality and is eager to contribute to our mission of advancing technology on an international scale. Become a vital part of our dynamic community.Position Summary: As the Executive Assistant to the CEO, you will be instrumental...

  • Chief Executive Officer's Assistant

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland Inheaden GmbH Vollzeit

    About Inheaden GmbH: We are an innovative technology startup with a presence in multiple countries. We seek an individual with a dynamic mindset who is eager to contribute to our global mission in the tech industry. Become a vital part of our organization and community.Position Summary: As the Executive Assistant to the CEO, you will be instrumental in...

  • Chief Executive Officer's Assistant

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland Inheaden GmbH Vollzeit

    About Inheaden GmbH: We are an innovative technology startup with a presence in multiple countries. We seek an individual who embodies a startup mentality and is eager to contribute to a dynamic, global organization that is making strides in the tech industry. Become a vital part of our vibrant community.Position Summary: As the Executive Assistant to the...

  • Chief Technology Officer

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland Kienbaum Consultants International GmbH Vollzeit

    Über die Kienbaum Consultants International GmbHDie Kienbaum Consultants International GmbH ist ein führendes Unternehmen im Bereich der Unternehmensberatung mit einem klaren Fokus auf digitale Lösungen und innovative Strategien.Position: Chief Information Officer (m/w/d)In einer Zeit, in der digitale Transformation für Unternehmen von entscheidender...

  • Chief Executive Officer's Administrative Partner

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland Inheaden GmbH Vollzeit

    About Inheaden GmbH: We are an innovative technology startup with a presence in multiple countries. We seek an individual with a dynamic startup mindset, eager to contribute to a truly international organization and assist in advancing technology on a global scale. Become a valued member of our community.Position Summary: As the Executive Assistant to the...

  • Executive Assistant

    vor 1 Monat

    Darmstadt, Hessen, Deutschland Page Personnel Vollzeit

    IntroUnternehmen im industriellen Sektor|Attraktive Vergütung und unbefristete Festanstellung FirmenprofilMein Kunde ist ein Industrieunternehmen mit Sitz in Darmstadt und sucht zum nächstmöglichen Zeitpunkt eine Executive Assistant (m/w/d) in unbefristeter Festanstellung.AufgabengebietTerminkoordination, Reiseplanung und -organisation, Kalendermanagement...

  • Chief Technology Officer

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland Kienbaum Consultants International GmbH Vollzeit

    Über die Kienbaum Consultants International GmbHDie Kienbaum Consultants International GmbH ist ein führendes Unternehmen im Bereich der Unternehmensberatung, das sich auf die Optimierung von Geschäftsprozessen und die Implementierung innovativer Lösungen spezialisiert hat.Position: Chief Information Officer (m/w/d)Im Rahmen eines umfassenden digitalen...

  • Executive Assistant to the CEO

    vor 7 Stunden

    Darmstadt, Hessen, Deutschland Inheaden GmbH Vollzeit

    About Inheaden GmbH: A Global Tech StartupWe are a rapidly expanding international company with offices in Germany, India, and the UAE. We are seeking a highly skilled and organized individual to join our team as an Executive Assistant to the CEO, supporting our global operations and strategic initiatives.Key Responsibilities:Administrative Support:Manage...

  • Chief Information Officer

    vor 4 Wochen

    Darmstadt, Hessen, Deutschland Kienbaum Consultants International GmbH Vollzeit

    Die Evangelische Kirche in Hessen und Nassau (EKHN) ist mit 1,36 Mio. Mitgliedern, Beschäftigten, 1.075 Kirchengemeinden und einem Haushaltsvolumen von 710 Mio. € (Stand 2022) eine der großen evangelischen Kirchen in Deutschland. Die Kirchenverwaltung ist das zentrale Dienstleistungszentrum der EKHN, in der ein umfassender digitaler...

  • Chief Information Officer

    vor 1 Monat

    Darmstadt, Hessen, Deutschland über Kienbaum Consultants International GmbH Vollzeit

    Die Evangelische Kirche in Hessen und Nassau (EKHN) ist mit 1,36 Mio. Mitgliedern, Beschäftigten, 1.075 Kirchengemeinden und einem Haushaltsvolumen von 710 Mio. EUR (Stand 2022) eine der großen evangelischen Kirchen in Deutschland.Die Kirchenverwaltung ist das zentrale Dienstleistungszentrum der EKHN, in der ein umfassender digitaler Transformationsprozess...

  • Orthopedic and Trauma Surgery Assistant Physician

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland HiPo Executive Ärztevermittlung Vollzeit

    Position: Assistant Medical Practitioner in Orthopedics and Trauma SurgeryLocation: Greater Darmstadt regionCompany Overview: HiPo Executive Ärztevermittlung is currently in search of an Assistant Medical Practitioner in Orthopedics and Trauma Surgery (m/f/d) to enhance their dedicated team.The medical facility is renowned for its expertise in managing...

  • Orthopedic and Trauma Surgery Assistant Physician

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland HiPo Executive Ärztevermittlung Vollzeit

    Position: Assistant Physician in Orthopedics and Trauma SurgeryLocation: Greater Darmstadt regionCompany Overview: HiPo Executive Ärztevermittlung is currently looking for an Assistant Physician in Orthopedics and Trauma Surgery (m/f/d) to enhance their dedicated team.The facility focuses on the management of trauma-related injuries and musculoskeletal...

  • Orthopedic and Trauma Surgery Assistant Physician

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland HiPo Executive Ärztevermittlung Vollzeit

    Position: Assistant Medical Practitioner in Orthopedics and Trauma SurgeryLocation: Greater Darmstadt areaCompany Overview: HiPo Executive Ärztevermittlung is currently in search of an Assistant Medical Practitioner in Orthopedics and Trauma Surgery (m/f/d) to enhance their dedicated medical team.The clinic is renowned for its expertise in managing...

  • Orthopedic and Trauma Surgery Assistant Physician

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland HiPo Executive Ärztevermittlung Vollzeit

    Position: Assistant Medical Practitioner in Orthopedics and Trauma SurgeryLocation: Greater Darmstadt areaCompany Overview: HiPo Executive Ärztevermittlung is currently in search of an Assistant Medical Practitioner in Orthopedics and Trauma Surgery (m/f/d) to enhance their proficient team.The medical facility is dedicated to the management of...

  • Orthopedic and Trauma Surgery Assistant Physician

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland HiPo Executive Ärztevermittlung Vollzeit

    Position: Assistant Medical Practitioner in Orthopedics and Trauma SurgeryLocation: Greater Darmstadt areaCompany Overview: HiPo Executive Ärztevermittlung is currently in search of an Assistant Medical Practitioner in Orthopedics and Trauma Surgery (m/f/d) to enhance their dedicated medical team.The medical facility is renowned for its expertise in...

  • Orthopedic and Trauma Surgery Assistant Physician

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland HiPo Executive Ärztevermittlung Vollzeit

    Position: Assistant Medical Practitioner in Orthopedics and Trauma SurgeryLocation: Greater Darmstadt regionCompany Overview: HiPo Executive Ärztevermittlung is currently in search of an Assistant Medical Practitioner in Orthopedics and Trauma Surgery (m/f/d) to enhance their dedicated medical team.The medical facility is renowned for its expertise in...

  • Chief Executive Officer

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland Kienbaum Consultants International GmbH Vollzeit

    Über Kienbaum Consultants International GmbHDie Kienbaum Consultants International GmbH ist ein führendes Unternehmen im Bereich der Unternehmensberatung, das sich auf die Entwicklung nachhaltiger Lösungen für die Herausforderungen der modernen Wirtschaft spezialisiert hat. Unsere Expertise erstreckt sich über verschiedene Branchen, und wir sind stolz...

  • Executive Assistant

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland RADAS Jobbörse & Personalvermittlung GmbH Vollzeit

    +++ DIREKTVERMITTLUNG in Festanstellung (keine Zeitarbeit) / Vermittlungsgutscheine (AVGS) werden akzeptiert +++Bei Fragen einfach unverbindlich anrufen oder einen Rückruf vereinbaren.Aufgaben:Assistenz der Geschäftsführung in der allgemeinen BüroorganisationPlanung und Überwachung von Zeit- und AblaufplänenBearbeitung des Postein- und...

  • Executive Assistant

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland RADAS Jobbörse & Personalvermittlung GmbH Vollzeit

    +++ DIREKTVERMITTLUNG in Festanstellung (keine Zeitarbeit) / Vermittlungsgutscheine (AVGS) werden akzeptiert +++Bei Fragen einfach unverbindlich anrufen oder einen Rückruf vereinbaren.Aufgaben:Assistenz der Geschäftsführung in der allgemeinen BüroorganisationPlanung und Überwachung von Zeit- und AblaufplänenBearbeitung des Postein- und...

  • Executive Office Administrator

    vor 3 Wochen

    Darmstadt, Hessen, Deutschland MAGNOTHERM Vollzeit

    MAGNOTHERM - Career OpportunityKey Responsibilities:Oversee and maintain employee records while generating monthly payroll reports.Act as the primary liaison for accounting matters and tax advisory services.Assist in the preparation of both monthly and annual financial reports.Support leadership in human resources and contract oversight.Manage internal...