Senior Office Coordinator

vor 1 Woche

Landau an der Isar, Bayern, Deutschland AMDT Vollzeit
About the Role

We are seeking a highly skilled and experienced Executive Support Specialist to join our team at AMDT. As the right-hand person to our CEO and other Board members, you will play a crucial role in supporting our leadership team in various administrative, strategic, and operational tasks.

Key Responsibilities
  • Calendar Management: Manage the CEO's and other Board members' calendars, schedule appointments, and coordinate meetings with internal and external stakeholders.
  • Communication and Coordination: Screen and prioritize incoming communication, including emails, phone calls, and other inquiries, demonstrating excellent communication skills in both written and verbal formats.
  • Reporting and Documentation: Prepare reports, presentations, and documentation to support the executive team's decision-making processes.
  • Facilitation and Collaboration: Facilitate effective communication and collaboration between the Executive Board and department heads, ensuring alignment with company goals and objectives.
  • Research and Information: Conduct research and compile information on specific projects and topics on request.
  • Confidentiality and Discretion: Maintain confidentiality of sensitive information and exercise discretion in all matters.
  • Ad-Hoc Tasks: Perform ad-hoc tasks and projects as needed and ensure the overall efficiency of the executive office.
Requirements
  • Proven Experience: Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite executives.
  • Organizational and Time-Management Skills: Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
  • Interpersonal and Communication Skills: Strong interpersonal and communication skills, enabling effective collaboration with stakeholders at all levels.
  • Attention to Detail: Attention to detail and a proactive approach to problem-solving.
  • Technical Skills: Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint), Collaboration Tools like Teams, Zoom, etc. and Sharepoint; Salesforce and Tableau/PowerBI is an optional plus.
  • Education and Language: Bachelor's degree in Business Administration or a related field is preferred but not mandatory. Fluency in English and German is required.
About AMDT

AMDT is the global market and technology leader for versioning and backup solutions in industrial automation. With its octoplant software platform, the company secures the automation of production processes through strong end-point management, where it consistently records and monitors changes to configurations, programming and project statuses in production. This minimizes downtime, increases efficiency, quality and safety standards, and saves costs as well as resources. As a modular solution, octoplant can be linked to different automation technologies and devices, regardless of the manufacturer.

AMDT was formed in 2022 from the merger of the two established market leaders AUVESY GmbH and MDT Software Inc. The company is headquartered in Landau, Pfalz, Germany, with additional locations in the USA and China. The company works with more than 100 partners on all continents and serves over 3,000 customers worldwide.

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