Document Management Specialist

vor 15 Stunden

Hamburg, Hamburg, Deutschland Taylor Hopkinson | Powered by Brunel Vollzeit
Document Controller Job Description

At Taylor Hopkinson | Powered by Brunel, we are seeking a skilled Document Controller to join our team. As a Document Controller, you will play a crucial role in ensuring the smooth operation of our document management function.

Responsibilities:
  • Collaborate with project managers and teams to support document workflow requirements and methods.
  • Execute the function task of ensuring traceability for all documentation during all phases of the project, including handover and operations.
  • Implement and adhere to the company's document control procedures and processes.
  • Ensure accuracy in storage and ease of retrieval of all project documentation.
  • Support the document control manager in developing routines and implementing improvements for all technical and administrative documentation.
  • Execute document management verifications towards contractors.
  • Support project members with adequate information, training, and assistance regarding DM routines and applications.
  • Monitor incoming documents and drawings, and distribute as appropriate in accordance with a project distribution matrix.
  • Ensure closure of all document management processes at project end, including the expediting of close-out reports, giving an overview of all documentation produced in the project.
  • Coordinate data-sets to be migrated to the EDMS on a project.
Requirements:
  • Relevant experience in a document controller role (3 to 5 years).
  • A good understanding of document management processes and practices.
  • Previous experience working in large multidiscipline engineering projects within a document control function.
  • Experience of document management EDMS systems, utilized within a project team.
  • Strong general computing skills, especially MS Office, including Outlook; Word; Excel; PowerPoint, and Access & MS SharePoint.
  • Competent, responsible, and innovative.
  • Systematic, proactive, and service-minded.
  • Team player and motivated.
  • Proven experience working under pressure and meeting deadlines.
  • Strong communication, report writing, and presentation skills.
  • Enthusiastic about learning and pushing technical limits and finding new solutions.
  • Capable of maintaining positive working relationships while adhering to demanding deadlines.
  • Track record of adhering to document management procedures.
  • Excellent attention to detail.
  • Ability to work across differing projects and work streams simultaneously.
  • Comfortable in the execution of training for the use of EDMS systems.
  • Experience of the renewables sector within a document management function.
  • Knowledge of engineering and construction documentation lifecycles and workflows.

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