Document Management Specialist

Vor 2 Tagen

Hamburg, Hamburg, Deutschland Taylor Hopkinson | Powered by Brunel Vollzeit
Document Controller Job Description

Join Taylor Hopkinson | Powered by Brunel in their search for a skilled Document Controller to support their major offshore wind developer project in Germany.

Responsibilities:
  • Manage and maintain accurate and up-to-date documentation throughout the project lifecycle.
  • Collaborate with project managers and teams to ensure seamless document workflow and implementation of document control procedures.
  • Ensure traceability and integrity of all project documentation, including handover and operations.
  • Develop and implement document control processes and procedures to ensure compliance and efficiency.
  • Coordinate the storage and retrieval of project documentation, ensuring ease of access and accuracy.
  • Support the document control manager in developing and implementing improvements to technical and administrative documentation.
  • Verify document management processes with contractors and ensure compliance with project requirements.
  • Provide training and assistance to project members on document management routines and applications.
  • Monitor and distribute incoming documents and drawings according to project distribution matrices.
  • Closure of all document management processes at project end, including expediting close-out reports and providing an overview of all documentation produced.
Requirements:
  • 3-5 years of experience in a document controller role.
  • Strong understanding of document management processes and practices.
  • Previous experience working in large multidiscipline engineering projects within a document control function.
  • Experience with document management EDMS systems, utilized within a project team.
  • Strong general computing skills, especially MS Office, including Outlook, Word, Excel, PowerPoint, and Access, as well as MS SharePoint.
  • Competent, responsible, and innovative individual with systematic, proactive, and service-minded approach.
  • Team player with strong communication, report writing, and presentation skills.
  • Proven experience working under pressure and meeting deadlines.
  • Enthusiastic about learning and pushing technical limits, with a track record of adhering to document management procedures.
  • Excellent attention to detail and ability to work across differing projects and work streams simultaneously.
  • Comfortable in executing training for the use of EDMS systems and experience in the renewables sector within a document management function.
  • Knowledge of engineering and construction documentation lifecycles and workflows.

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