Office Operations and Executive Support Specialist
vor 2 Wochen
Are you passionate about driving sustainable energy solutions? Do you thrive in a collaborative environment where innovation meets global impact?
COWI, a leading engineering design consulting organization, is seeking a highly organized and detail-oriented individual to join our team as an Office Administrator and Managing Director Assistant. In this role, you will play a vital part in ensuring the smooth operation of our office and providing comprehensive support to the Managing Director.
Your Responsibilities:
- Manage vendor relationships, procurement processes, transaction coordination, payments, and office facilities maintenance.
- Coordinate company events, employee engagement activities, meetings, onboarding, desk allocation, door access, orientation, and employee exit processes.
- Support recruitment efforts, transfers, work permits, payroll administration, insurance management, proposal preparation, and tender submissions.
- Maintain office cleanliness, supplies, and manage IT requisitions, purchases, and inventory for staff.
- Handle claims for childcare leave, national services, and other expenses, and maintain employee personnel records, updating internal databases of all hires and office staff.
- Coordinate and support senior staff travel arrangements, including visa applications, flight bookings, and accommodation.
Your Skills:
- Bachelor's or Master's degree in any field with 5+ years of relevant experience.
- Strong understanding of local employment laws and regulations.
- Excellent verbal communication skills in German and English, along with exceptional customer service abilities.
- Proven time-management and multitasking skills.
- Sensitivity, adaptability, and a willingness to embrace change.
- Ability to maintain confidentiality of company information.
- Strong work ethic, self-motivation, and the ability to plan, manage, and complete tasks independently and on time.
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