Document Management Specialist
vor 4 Wochen
Job Summary:
We are seeking a highly skilled Document Controller to join our team at Prysmian Group. As a Document Controller, you will play a critical role in ensuring the smooth operation of our document management processes and activities.
Key Responsibilities:
- Provide specialist document control support on a daily basis, ensuring compliance with company standards and best practices.
- Assist in the analysis, organization, and management of document management processes and activities.
- Control and monitor related tasks, ensuring maintenance and compliance across the company.
- Ensure knowledge transfer and preservation of document management matters across the group.
- Provide training in the use of SharePoint and assistance with the use of other business packages.
- Format documents and ensure they conform to company standards.
- Create and maintain shared folders with suppliers/clients and manage user permissions.
- Issue document numbers from the Master Document Register (MDR).
- Control the creation, review, and distribution of documents through the document life cycle.
- Monitor the Client Approval Process and document submission to clients.
- Support in defining, organizing, and managing the Final Project documents Handover to Client.
- Provide Help Desk support for document management tools.
- Organize Document Register and Master Data Lists activities.
- Ensure documents are transmitted in a controlled manner to clients and 3rd parties.
- Track document status and timescales for documents issued to clients for review.
- Ensure the MDR is kept up to date with changes to document names and revision status.
- Upload and reference documents into the company SharePoint system.
- Participate in team meetings and provide updates on document approval/review.
- Promote good relations with client/3rd party Document Controllers.
Requirements:
- Excellent working knowledge of Microsoft Office Applications.
- Advanced knowledge of Adobe Acrobat.
- German native speaker/fluent in English.
- Bachelor Degree.
- Minimum of 2 years as a Document Controller in an Energy environment.
- Good working knowledge of MS SharePoint.
- Extensive experience of Document Control.
- Good interpersonal and organizational skills.
- Ability to operate proactively and autonomously with an attention to detail.
- Flexibility and ability to function well under pressure.
- Ability to manage, administer, and develop data.
What We Offer:
We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.
How to Apply:
If you are a motivated and experienced Document Controller looking for a new challenge, please submit your application.
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