Project Operations Coordinator

vor 3 Wochen

Munich, Bayern, Deutschland TÜV SÜD Vollzeit

Role Overview

The Project Coordinator is tasked with overseeing client and organizational expectations throughout Business Assurance initiatives, serving as a vital liaison for both internal and external stakeholders. This position plays a crucial role in the facilitation and organization of projects, ensuring timely and budget-compliant delivery. Additionally, the coordinator will provide comprehensive administrative support to the Business Assurance team.

Key Responsibilities:

The successful candidate will:

  • Offer administrative assistance to the Head of Business Assurance, including but not limited to:
  • Managing and coordinating the group inbox, ensuring proper email direction and timely responses to all inquiries.
  • Processing sales orders and invoicing requests, maintaining an updated spreadsheet record of audits and cost analyses, and addressing queries from finance, clients, or subcontractors.
  • Drafting correspondence, quotations, and other necessary administrative documentation.
  • Engaging with company databases for effective information management.
  • Conducting data collation, data entry, and diary management.
  • Overseeing the delivery of Management Service schemes in line with specified requirements.
  • Acting as the primary intermediary between clients and the audit team throughout the project lifecycle.
  • Managing Business Assurance audit and administrative resources to achieve personal targets for recoveries and activities.
  • Collaborating with TÜV SÜD groups for effective resource management.
  • Ensuring clients' expectations are met commercially during project execution, including providing detailed project plans to monitor progress.
  • Ensuring timely and accurate delivery of contractual obligations to facilitate prompt invoicing each month.
  • Coordinating internal resources and third-party vendors to optimize project scheduling.

Qualifications

Essential Criteria:

  • Recent experience in administration or project coordination.
  • A flexible mindset, complemented by a positive and professional demeanor.
  • Strong interpersonal and communication skills, both written and verbal.
  • Highly organized, with the ability to prioritize workload and work independently.
  • Meticulous attention to detail.
  • Proficient in Microsoft Tools and specialized business software.

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