Administrative Assistant

vor 1 Monat

Darmstadt, Deutschland Serco Europe Vollzeit

Job Introduction
We have an exciting (and challenging) opening for an **Administrative Assistant in Darmstadt**.

Dynamic, Energetic, Entrepreneurial, Highly Motivated, ResilientIf this describes you then we would love to hear from you :)

**_Discover the offer below and click on ‘Apply’ if you know that your skillset and talents are a suitable match for this opportunity._**
- **Serco - The employer of choice for a career within the Space Sector.**

Serco are a trusted provider of services to National Space Agencies and the European Space Agency (ESA), we have over 40 years’ experience supporting the space sector and providing services for all stages of our customer’s space missions.
- **Join our community of space specialists across Europe**

We are proud to support the European institutional Space landscape: Serco boasts an extensive network of Space professionals located at our offices in Darmstadt, Noordwijk, Frascati, Paris and Madrid, all within close proximity of our two largest space sector customers, European Space Agency/European Space Operations Centre (ESA/ESOC) and European Organisation for the Exploitation of Meteorological Satellites (EUMETSAT).
- **Supporting Women in Aerospace**

Diversity and Inclusion is extremely important to us. Supporting women's opportunities, development and visibility in the space sector is key and that is why we are proud members and supporters of Women in Aerospace Europe, a dynamic and global network supporting women's careers in Aerospace.

Women in Aerospace Europe (WIA-E) - Supporting women in STEM (wia-europe.org)

Main Responsibilities
The Administrative Assistant will be part of a small team providing organisational and administrative assistance to the Operations Director and the business. The role will also provide a key point of contact within the Business Unit for all key operational stakeholders.

As **Administrative Assistant** you will be responsible for:

- External and internal events - supporting the team to create and coordinate events; assisting the wider administrative team.
- Meeting booking, planning and support, minutes of meeting, general correspondence.
- Support with and preparation of presentation material for management.
- Project management of smaller internal projects, e.g., event planning.
- Travel planning.
- General administrative support and assistance for the Operations Director.
- Support in the optimization, implementation and integration of tools, activities and processes.
- Pro-active follow-up on requests, open to do´s, tasks.
- Corresponding with clients.
- Conducting research.
- Drafting of correspondence.
- Creating and tracking actions and writing minutes.
- Demonstrable experience in an office support role, preferably within a professional services environment.
- Impeccable attention to detail and excellent organisational skills, with the ability to manage multiple projects and deadlines.
- A professional demeanour with a positive attitude and mind-set; calm under pressure.
- Fluent (both written and spoken) in German and English.
- You have excellent communication skills and interpersonal skills.
- Are a self-motivated team player, flexible and willing to learn.
- Experience from a similar position working with senior stakeholders
- Professional experience in all Microsoft Office programs (especially Powerpoint, Outlook, Excel, Word).
- Experience in preparing high quality presentations.
- Experience in travel coordination and meeting planning.
- Strong planning and organization skills, highly organized, accurate and ability to prioritize workload and deadlines.
- Work effectively, efficiently and demonstrate a positive attitude with high integrity.
- Ability to work collaboratively at all levels of the organization.
- Discretion and confidentiality required.
- The ability to be proactive and take the initiative.
- Proficient in MS Office, Excel, Visio and strong MS Power point skills.
- Strong IT skills and able to take on role of superuser for the internal systems
- Excellent organisational and prioritisation skills to achieve timely results.
- Ability to handle all confidential issues professionally.
- Strong relationship management within the team and across divisional boundaries and able to demonstrate a clear knowledge on the purpose and vision of the German Business operational priorities.
- ‘Can Do’ attitude, willing & able to provide practical assistance or project support to the capabilities as required.
- Excellent written and spoken communication skills.
- Fluency in English and German language.

About The Company
**Why should you join Serco ?**

At Serco not only is the nature of the work we do important, everyone has an important role to play.
- Meaningful and vital work_ - You’ll contribute to methodologically intercepting challenges whilst achievements will also be recognised and celebrated.
- A world of opportunity_ - You’ll be wholeheartedly supported with development and career prog

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