Senior Office Coordinator

Vor 3 Tagen

Berlin, Deutschland Spotify Vollzeit

Workplace Services- We are looking for a rockstar Senior Office Coordinator that will join our Facilities Management Team within the Global Workplace Services (GWS) function in Berlin, one of our major hubs in Europe

Location
- Berlin

Job type
- Permanent
- The GWS team focuses on the global expansion and support of our rapidly growing business. We build spaces and provide services that bring Spotify’s culture and values to life - from crafting thoughtful spaces for our employees to thrive, to delivering innovative services that make Spotify a phenomenal place to work. GWS covers all aspects and the full life cycle of our buildings and consists of Workplace Innovation & Design, Real Estate, Workplace Build Projects, Facility Management, Workplace IT, Business Protection, and Travel.

What you'll do:

- Be in charge of making sure all of our offices across Germany are running smoothly. From our main hub in Berlin, to our co-working spaces in Dusseldorf, Frankfurt and Hamburg, and our employees working remotely
- Work closely with the rest of the South EMEA Facility Management to standardize, improve and deliver the best workplace experience across all of our offices in the region
- Collaborate proactively with the global Facility Management team on a range of dynamic projects and ways of working
- Event preparation and execution at the Spotify Berlin office, from team building activities for local Spotifiers to carrying out events in collaboration with the local Music and Studios teams
- Plan fun local initiatives to increase employee engagement and sense of belonging together with the CommunityX team
- Implement and improve the services and amenities available at all of our Spotify offices across Germany, such as our Spotifood (Snacks & Beverages) program
- General maintenance tasks and collaboration with local stakeholders (landlord, building management, security and maintenance team)
- Ensure all local laws and regulations and Health & Safety standards are maintained (including risk assessments, emergency evacuations, etc.)
- Support our HR team with local on - and offboarding processes
- Work closely with our IT/AV teams and suppliers to ensure office IT/AV equipment is kept in working order and maintained regularly
- General administration tasks, from processing mail correspondence and ensuring office supplies are replenished at all times
- Forecasting, PO management and Invoices for the Spotify Germany offices
- Vendor management; negotiation and management of facilities contracts to ensure the best suppliers are providing us with the best services

Who you are:

- Passionate about the workplace experience
- Customer service star - no requests are bothersome to you
- Excellent verbal and written skills in both German and English
- Strong attention to detail and a positive outlook
- A critical thinker and problem solver who anticipates needs
- Good self management skills and a can-do-attitude
- 3+ years of experience in office and facilities operations
- You embody the Spotify values: innovative, collaborative, sincere, passionate, playful.
- Experience with Google Suite, JIRA, and Coupa is a plus

Where you'll be:

- You will be based in our office in Berlin, but requested to travel to our offices located in Hamburg, Frankfurt and Dusseldorf

Our global benefits
- Extensive learning opportunities, through our dedicated team, GreenHouse.
- Flexible share incentives letting you choose how you share in our success.
- Global parental leave, six months off - fully paid - for all new parents.
- All The Feels, our employee assistance program and self-care hub.
- Flexible public holidays, swap days off according to your values and beliefs.
- Spotify On Tour, join your colleagues on trips to industry festivals and events.

Learn about life at Spotify
- Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.

Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service.

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