Executive Assistant for International Development

vor 2 Wochen

Frankfurt am Main, Deutschland Gowling WLG (UK) LLP Vollzeit

**Main purpose of the role**
- To provide operational and administrative support to the Director of International Development and wider project growth teams
- Involvement in key strategic projects
- Assist the Director of International Development and project team members on the smooth and efficient delivery of Gowling WLG's global growth initiatives
- Responsibility for handling all administrative tasks related to the execution of the different phases of the project

**Main duties and responsibilities**

**Operational Management and Support to Director of International Development**
- Assist the Director of International Development with planning, managing and co-ordinating Gowling WLG's global growth plans
- To manage and maintain the Director of International Development's diary
- Assist the Director of International Development with managing the firms growth budget including planning, forecasting, reporting, travel and subsistence budget
- Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc. and liaise with other attendees, both internal and external
- Coordinate travel arrangements, book and confirm reservations and deal with related details.
- Arrange photocopying, printing, organising couriers, sending out of letters, faxes etc.
- Use effective systems to ensure that both short and long term tasks are completed within required timescales
- Working effectively with other departments as required
- Any other relevant duties as reasonably requested by the Director of International Development or a person of an appropriate seniority

**Project Support**
- Prepare and manage detailed plans to support growth project delivery and ensure projects are delivered on time, within scope and agreed budget
- Coordinate all activities of internal resources and third party vendors (planning meetings, updating reports, monitoring attendance etc.)
- Liaise with relevant project stakeholders to understand, document and communicate their requirements and expectations
- As required by the nature of the project, coordinate workshops on a global scale potentially involving multiple time zones
- Track and measure project performance, and completion of agreed milestones and tasks, using appropriate tools and techniques
- Identify any potential deviations from agreed scope, costs, deadlines or quality levels and manage stakeholders to resolve the issues
- Work collaboratively with all colleagues and stakeholders to deliver on project objectives.
- Monitor project budgets to ensure that costs are defined, recorded and tracked throughout lifecycle of project
- Any other reasonable duties as assigned

**Key skills and experience**
- Experience in coordinating international and/or marketing and business development projects in professional services organisations, preferably law firms
- Excellent administration, organisational and project management skills
- Excellent knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm
- Excellent communication, organisational and team skills
- Strong attention to detail
- Flexible, proactive and dependable, able to take the initiative
- Able to remain calm under pressure and work to tight deadlines
- Conscientious, approachable and enthusiastic
- Able to quickly build confidence, respect and trust with others
- Have a positive approach to daily tasks and have a solutions focussed working method

**Equal opportunities**

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

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