Team Assistant Part-time

vor 3 Wochen

Bonn, Deutschland United Nations Vollzeit

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

This position is for Part-time (50%) and is located in the Secretariat to the Convention on the Conservation of Migratory Species (CMS) at the Bonn duty station.

Under the general supervision of the Executive Secretary of the CMS Secretariat (Bonn, Germany) and the day-to-day supervision of the CMS Head of Terrestrial Species Team, the incumbent will be responsible for supporting the CMS Secretariat with the coordination and implementation of the International Climate Initiative (IKI) funded project Enhancing the conservation of flagship migratory mammal species of Central Asia through climate change informed management and decision making (CAMCA). Duties include:
**Responsibilities**:
1. Supports the coordination and implementation of the CAMCA Project, including:

- Assists with disbursement of funds, processing transactions and financial reporting & monitoring.
- Monitors processes and schedules related to the project outputs, products, tasks; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, to ensure compliance with relevant legal, financial and other requirements.
- Generates financial and substantive reports as required by the International Climate Initiative, work orders, etc., using various databases.
- Provides secretarial, administrative and logistics support to meetings (physical and online), boards, committees, conferences.
- Assists in the preparation of presentation materials using appropriate technology/software.

2. Performs a wide range of office support and administrative functions, such as:

- Maintains files (both paper and electronic) and databases for work unit.
- Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search), and as necessary, refers inquiries to appropriate personnel for handling.
- Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions. Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.

3. Performs other duties as assigned.

Competencies

COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education
High school diploma or equivalent is required. Supplementary courses, secretarial training and/or training in administration, project management or other relevant field is an advantage. Good knowledge of computer hardware and software in use in the secretariat (Word, Excel, MS Project, PowerPoint Presentation)

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), Int

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