Executive Assistant

**Executive Assistant & Team Lead (d/f/m)**

Since 1999, DHL Consulting has been an essential part of the world’s most international company, DPDHL. We provide a broad range of management consulting and digitalization services to all DPDHL business units and global functions with unparalleled access to its top management. We also drive external projects in strategic supply consulting at some of the world’s leading companies with customers across all industries. People are our biggest asset. Our team embraces diversity, collaboration, and the pursuit of excellence for our customers. With more than 130 consultants working out of three offices in Germany, Singapore, and the USA, our consulting teams work on assignments from all over the globe.

Our Admin Team (“A-Team”) is the core team at DHL Consulting and takes care of the many different topics that keep our head office in Bonn running. DHL Consulting's head office in Bonn is home to approx. 100 colleagues from 30 different countries.

For our location in Bonn, we are looking for an “
**Executive Assistant and Team Coordinator**”. The role entails the day-to-day support for DHL Consulting’s management team, as well as coordinating the workflow for our A-Team. A part-time contract might be possible with at least 34h/week.

**Main responsibilities**:

- Management of the Admin team
- Define and live the team’s values, mission and vision and providing purpose
- Plan, organize the workflows and coordinate the team, esp. regarding all administrative processes handled by the administrative team
- Provide feedback and develop the team through coaching
- Overall responsibility for vocational training
- Collaborate with the management team; align and execute on top priorities for the admin team
- Support the management team in their demanding day-to-day business
- Communicate important updates proactively to the DHL Consulting team
- Identify roadblocks and inefficiencies in the administrative processes. Proactively solve problems, coordinate resources, and ensure successful implementation of improvement ideas.
- Maintain effective relationships with internal and DPDHL business partners (HR, Communications, Procurement) to support key business processes.
- Independently execute tasks in the areas of administration and organization (e.g., calendar and travel management, office maintenance, event management, updating the internal knowledge-sharing platform, setting up surveys, and developing analysis and reports)
- Coordinate meetings, and organize events and conferences, both locally in Bonn and internationally

**We offer**:

- Our culture is casual, fun, and social with an emphasis on creating impact through insights. We have the freedom to try new ideas, experiment, and constantly learn and grow. To launch your career at DHL Consulting you have access to numerous training opportunities. Needless to say that you will work within a hybrid home/office model - we are sure you will love our recently renovated office. Our attractive salary package includes a job ticket, parking space (monthly fee), or a bicycle leasing - no matter how you want to commute we’ll help make the trip as easy as possible. You also have access to corporate offers such as a company pension plan and DPDHL daycare facilities. Benefit from our weekly activities like soccer, volleyball, pilates, and many more.

Are you curious to learn more about us?

Youtube Video
- 5 + years of experience as an Executive Assistant
- Relevant vocational training
- Self-starting, service-oriented and proactive, and independent working style
- Drive and ownership for topics/ can-do attitude
- Strong communication skills, especially the ability to communicate effectively with Senior Management
- Leadership skills
- Good planning and organizational skills, e.g., managing priorities
- Advanced knowledge and experience in MS Office
- Fluency in English (C1) and German (C1)
- Knowledge of Deutsche Post DHL structures and contacts in Business Units (beneficial)

Please submit it in English including your CV, cover letter, academic, and high school records, and your reference letters (if applicable).