Office and Team Assistant

vor 3 Wochen

München, Deutschland D Young & Co Vollzeit

**Office and Team Assistant (M/F/d) Munich (full or part-time)**:

- Providing full secretarial and administration support for fee earners (the Munich based Rechtsanwälte), including generating standard letters, client billing, electronic file management, producing PowerPoint presentations, scanning, photocopying and assisting with evidence gathering (as appropriate).
- Responsibility for reviewing and distributing incoming post and faxes, along with identifying and completing any associated secretarial work.
- Day to day diary management for fee earners, including organising meetings and business trips (including booking travel and accommodation).
- Translations of text from English to German and vice versa.
- Acting as the first point of contact for all external clients, fee earners and visitors to the Munich office, co-ordinating meeting rooms and booking requirements.
- Liaising with the UK business support teams (business development, finance, IP Support, IT, HR and facilities) as appropriate.
- Ensuring the Munich office is well equipped with all office supplies in line with budgets (including procuring of office supplies).
- Liaising with the local facilities team relating to any maintenance works in the Munich office.

**What you will need**:

- Knowledge of and proven practical experience as personal assistant or team assistant, or in a similar position (for example, Fremdsprachenassistent(in), Fremdsprachenkorrespondent(in)) in a commercial or IP law firm, ideally 3-5 years plus.
- Excellent German language skills plus high level of English language skills (both written and spoken) - about 70% of daily communication is in English.
- Experience of working abroad or in an international / English speaking environment would be desirable.
- A good knowledge of MS Office products including Excel and PowerPoint as well as an IP database (ideally Inprotech).
- Strong attention to detail, exceptional organisation skills and takes pride in producing high quality work.
- Hands-on approach, with the desire to take on responsibility for projects.
- The ability to work both independently and in a team.

**What we offer**:
A friendly team awaits you at a modern workplace in a downtown location. We offer competitive pay and benefits which include a performance-related bonus scheme. Further, we offer you the opportunity to work in an international environment and excellent training and development to further your career in the field of IP.
- Applications

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