Administrative Assistant

vor 7 Monaten

Kaiserslautern, Deutschland Centerra Vollzeit

**Position Summary**

As part of Centerra GmbH's expansion plans, we are seeking an individual with a high level of confidence and motivation to administratively support the operations team and assist with accounting related tasks.

**Responsibilities**
- Provide administrative support to a department and/or Manager
- Duties include general clerical, receptionist and project based work
- Project a professional company image through in person and phone interaction
- Accounting Responsibilities:

- Accounts Receivable/Payable: Process, report, reconcile, chase payments, and manage bad/doubtful debts
- Billing: Execute and monitor billing activities
- Invoice Matching: Perform invoice matching and reconcile with delivery notes against invoices and purchase orders
- Annual Accounts: Assist in the preparation of annual accounts and implement recommendations
- Operations Duties include
- Answer telephones and transfer to appropriate staff member
- Meet and greet clients and visitors
- Create and modify documents using Microsoft Office
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing; maintaining hard copy and electronic filing system; signing for and distributing UPS/Fed Ex/Airborne packages
- Research, price, and purchase office furniture and supplies
- Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys
- Set up and coordinating meetings and conferences
- Support staff in assigned project based work
- Other duties as assigned

**Education**
- Basic reading, writing, and arithmetic skills required
- Degree: A bachelor's degree in a related field is a plus

**Qualifications**
- Fluent in German and English
- Experience:

- A proven track record of at least 3 years as an Administrative Assistant or in a similar role
- Minimum of 2 years experience in accounting and bookkeeping
- A working knowledge of accounting reports, invoicing, accounts payable, and accounts receivable
- Organizational Skills: Ability to multitask, organize, and pay attention to detail
- Communication: Excellent written and verbal communication skills in English and German
- Tech-Savvy: Proficiency in Microsoft Office and strong Excel skills
- Adaptability: Flexible and able to adapt to changing priorities in a fast-paced environment
- Discretion: Maintain a high level of integrity and discretion when handling sensitive information
- Proactive: The individual must be proactive and self-motivated in order to anticipate the needs of the manager
- Team Player: Dedicated team player with a can-do attitude and strong commitment to the company's mission

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