Executive Assistant

Vor 3 Tagen

Berlin, Deutschland WorkMotion Vollzeit

We are looking for an **Executive Assistant **for our Entity Management to join us on a part-time bases (30-35 hours per week). You will help us grow our operating infrastructure across the world and deliver on our mission of “employment at the click of a button” - worldwide.

**Your Responsibilities**:

- Execute WorkMotion’s international expansion strategy by supporting the set-up and ongoing operations of subsidiary entities across the globe as part of WorkMotion’s Global Infrastructure team
- Manage data, documents, compliance, collaboration, and communication with local in-country partners and WorkMotion-internal stakeholders for all of WorkMotion’s international subsidiary entities
- Plan, prepare and orchestrate key signature processes involving multiple internal and external stakeholders
- Prepare and file documents for notary and court appointments as well as own the legalisation of documents in country embassies in Berlin
- Maintain comprehensive and accurate records and archive the documents related to completed and ongoing entity setup procedures

**Your Qualifications**:

- 3+ years of secretarial/executive assistant experience in a professional environment preferred, e.g. in a role such as legal secretary, corporate paralegal or executive assistant
- Fluency in written and spoken English, German is a plus
- Based in Berlin (hybrid work likely possible, but not fully remote)
- Excited and passionate about shaping the future of work and access to global talent
- Excellent administrative and organizational skills
- Detail-oriented; ability to prioritize and multitask
- Track record of demonstrated ownership through responsibility and accountability for end products
- Ability to work expertly and effectively in a dynamic, deadline-driven, high-pressure environment
- Excellent professional standards, highest levels of confidentiality, discernment and discretion when taking care of sensitive information
- Outstanding interpersonal, communication and team-player skills

**Your Benefits**:

- Work from the Berlin office and meet your colleagues
- Competitive salary
- Merit-based culture with substantial growth opportunities
- Trust-based work - organize your own schedule. We want to celebrate results, not hours spent working
- Collaborative team culture where everyone's input is valued
- Subsidised gym membership subscription and other benefits
- Training and development allowance
- Regular offsite and virtual team and company events, such as Sales Academies, Hackathons, Quizzes and more
- _Some benefits may vary due to local law and regulations._

**About WorkMotion**:
WorkMotion is a remote-first HR-tech startup founded in 2020. We offer an all-in-one HR platform to our clients, allowing them to compliantly hire the very best talent anywhere in the world (WorkGlobal & WorkDirect). Additionally, we enable our customers to retain their talents by offering them location-flexible temporary employment abroad through our easy to use WorkFlex product.

WorkMotion is led by an experienced founding team and backed by some of the most renowned investors globally. You will be part of our incredibly intercultural team distributed all over this beautiful planet and will have the chance to learn and grow with the company. If you like to roll up your sleeves and go all in, we can do it and build the #futureofwork together We'd love to see you soon.

**No matter what you look like, where you're from or where you prefer to work, we encourage all to apply. We believe that the more diversified we are, the more we can revolutionise the working world

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