Office Administrator and Managing Director

vor 4 Monaten

Hamburg, Deutschland COWI Vollzeit

Office Administrator and Managing Director Assistant / Geschäftsführer und Office Assistenz (m/w/d)
Hamburg
Permanent, full-time

**Do you have a keen interest in the advancement of the green transition and the implementation of renewable energy solutions? Do you have a desire to partner with esteemed developers from around the world and assist in the creation of next-generation offshore wind projects? Do you want to work with a global engineering design consulting organization and assist the team with the HR & Admin function? Are you adept at paying close attention to details, maintaining an organized approach, balancing numerous responsibilities simultaneously, and performing well autonomously? Then, here is your chance to convert aspirations into actions**

**Turn ideas into sustainable solutions**
Your role encompasses the daily management of administrative tasks, the coordination of company functions, the planning of events, the arrangements of travel and accommodations, as well as the supervision of purchasing and inventory activities. To succeed in this position, we believe you possess good interpersonal skills and are someone who is easily approachable. You are well structured and detailed oriented. You are adept at devising new strategies and pivot with ease in the face of changing work conditions, ensuring a team-centric and affirmative stance in your professional endeavours.
On a day-to-day basis, you will:

- Assist the Managing Director with vendor management, procurement, transaction coordination, payments, office facilities management, documentation, and clerical responsibilities, including guest reception.
- Organize and manage company events, employee engagement activities, and meetings, while coordinating onboarding, desk allocation, door access, orientation, and employee exit processes.
- Support recruitment, transfers, work permits, payroll, insurance administration, proposal and tender preparation, and update the employee manual as needed.
- Maintain office facilities, cleanliness, supplies, and manage IT requisitions, purchases, and inventory for staff and office.
- Handle claims for childcare leave, national services, and other expenses, and maintain employee personnel records, updating internal databases of all hires and office staff.

**Your skills. Our team. Together we design the future.**
The first step to growth in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.
On top of that, you will have:

- Bachelor's or masters in any field with 5+ years of experience.
- Good knowledge of local employment act and regulations
- Excellent (fluent) verbal communication, German and English, and customer service skills
- Strong time-management and multitasking abilities
- Sensitivity, understanding and flexible and open to change
- Ability to maintain confidentiality of company information
- Ability to work independently, able to plan, manage and complete your task on time.

**A place to work and so much more**
We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.
With offices primarily located in Scandinavia, Germany, the UK, North America and India, we are currently 7,150 people who bring their expertise in engineering, architecture, energy and environment into play.

**What we also offer**
To us, a fair reward is more than a competitive salary. We want to take care of our people professionally and personally as well.
Some of our benefits include:

- 30 days’ vacation per year (25 Standard days + 5 days extra vacation)
- Company paid leave on Christmas Eve and New Year’s Eve
- Yearly Holiday bonus (1% of yearly gross salary)
- Formalised development plans and yearly promotion opportunities
- Banking of overtime hours which can be used as vacation/flex-time
- Company Smartphone, laptop and ancillary equipment
- Flexible and hybrid working conditions
- Frequent social events
- Company provided Deutschland-Ticket (when located in Hamburg)

**Got more questions?**

**Diversity is fundamental to COWI, inclusion is key**
COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, COWI complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

**Application deadline**

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