Management Assistant

vor 2 Monaten

Hamburg, Deutschland Alfred E. Tiefenbacher GmbH & Co. KG Vollzeit

An exciting opportunity awaits at our business unit dealing with active pharmaceutical ingredients. Your exceptional organizational skills and proactive approach will be pivotal supporting our management team. Serving as their valuable and reliable right-hand you are enabling them to focus on important tasks at hand, ensure efficient communication and smooth functioning of the workplace.

A challenging task

**Calendar and Schedule Management**: Maintain and organize executives' calendars, schedule meetings, and coordinate appointments, prioritize and arrange meetings, provide timely reminders and follow-up on upcoming deadlines and commitments.

**Travel Coordination**: Arrange and coordinate travel itineraries, prepare travel expense reports according to company policies.

**Meeting Support**: Prepare agenda, create presentations and adapt to needs of management, coordinate logistics for meetings

**Information Management**: Maintain confidential files and records, both physical and electronic, ensuring efficient retrieval and storage, organize and maintain databases, contact lists, and distribution lists.

**Training management**: Organization of necessary trainings, maintenance of training reports, administration of certificates
Support with the organisation of conferences and exhibitions

A convincing background
vocational training preferable in a professional field such as office administration or other commercial trainings
Proven experience as an executive assistant or comparable administrative role.
Exceptional organizational and time management skills with the ability to remain calm and levelheaded in hectic times.
Excellent verbal and written communication skills in English and German, with strong attention to detail.
Proficiency in usings MS Office tools (Word, Excel, PowerPoint) and other collaboration software.
Demonstrated ability to handle sensitive and confidential information with tact and discretion.
A proactive and self-motivated attitude with the ability to work independently as well as as part of a team.

You are interested in our company and the position we can offer you?

The position will be filled by our HR Business Partner Johanna Böttcher.

We look forward to hearing from you

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