Location Support Representative
vor 3 Monaten
In this role, the Location Support Representative will work extensively with the **Unterschleissheim **office in Germany.
The post holder will be responsible for the execution of Location Support tasks to support the functional activity within NI, contributing to the success of the organization.
**In this Role, Your Responsibilities Will Be**:
- Provide general administrative support mainly in Germany, reporting to the Regional Location Support Manager
- Ensure smooth day to day operations of the office
- Business partner and key connector to site leaders to build and maintain a strong employee community and office culture, focused on engagement, site wide activities and efficient site function.
- Front office management - to meet and greet visitors in the office, acting as point of contact and managing their queries.
- Travel - flight tickets and visa processing for employees and hotel arrangements/ground transportation (when not available in CWT).
- Responsible for supporting NI sites to maintain a healthy, safe, and hygienic office work environment
- Procurement of office consumables and supplies, upkeep requirements and inventory
- Overall coordination and negotiation with all service providing vendors
- Point of contact with building management for landlord, NI representative at residence meetings (where required), maintenance, repairs, and services.
- Update Policies and Guidelines that help provide clarity to services provided.
- Working closely with the services and finance teams to ensure timely production of purchase orders and processing of invoices/payments.
- Maintain physical or electronic filing systems for contracts and documentation
- Customer and services operations including ensuring a consistent and effective response to customers’ needs
- Organization and management of inbound and outbound shipments from various sitesSupport for internal meetings and events and back-up for global meetings and appointments
**For This Role, You Will Need**:
- Good business communication skills both verbal and written in **German and English**:
- Basic Microsoft Office knowledge
- Be an exemplar of our values including constant respect for people, honesty, integrity, and dedication to serving customers and commitment to innovation and continuous improvement.
- Ability to work independently, show good judgement and initiative in a fast-paced complex business environment
- Possess strong customer service skills and customer service focus, confidence dealing with people over the phone and in person
- You love taking on challenges and enjoy solving problems
- Follow instructions and pay attention to details
- Excellent time management, ability to multi-task and prioritize your workload
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