Executive Assistant, Emea Team, Hybrid

vor 4 Wochen

Frankfurt am Main, Deutschland State Street Vollzeit

Who we are looking for

This role can be performed in a hybrid model, where the incumbent will be asked to come to the office 2-3 days per week

Why this role is important to us

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best. Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for

As an Executive Assistant you will:

- Be able to handle highly confidential and sensitive information
- Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies
- Review and disseminate incoming documents and communications
- Prepare a variety of materials on a daily weekly or monthly basis independently and efficiently
- administer Execs calendar by coordinating complex meetings involving senior level internal and external participants including clients regulators and vendor partners
- Coordinate meeting agendas
- Prepare presentation materials related handouts and meeting logistics
- Plan events catering and reserve internal or external venues as needed
- Administer complex travel arrangements, maintain and submit all related documentation
- Act in accordance with Risk Excellence
- Partner closely with Executive Assistants across the organization in a collaborative manner
- Interact with senior leaders and internal teams like HR, Finance, IT, Security, Catering, Travel and external vendors as needed

Qualifications:

- Commercial education and/or completed Bachelor’s or Master’s degree or equivalent work experience with a focus in related field preferred
- Five plus years of administrative experience is required with three or more years of executive level support within a multi-national environment
- Written and Spoken fluency in English and German - further languages beneficial
- Financial Services experience beneficial
- Advanced knowledge of Microsoft Outlook including calendar tasks journals and contacts; excellent organization skills using the PC and desk/file materials; ability to make travel arrangements and follow up on details
- Ability to use discretion in researching and analyzing problems maintain confidentiality of all written materials and information; exercise good judgment; inventive and thorough
- Ability to adapt to changing priorities and meet deadlines. Enjoys a rapidly changing environment; flexible with ability to support key executives and others when needed
- Solid business knowledge with excellent written and verbal communication skills for all types of communication; proficient skills in spelling punctuation grammar usage composition and editing; ability to collect data and prepare professional and accurate presentation materials
- Strong interpersonal skills and customer service oriented with skills in establishing and maintaining effective working relationships at all levels including presenting information and responding to questions from managers, clients, customers, vendors and the general public.
- Strong word processing, excel and typing with speed and accuracy
- Self-motivate to assume responsibility without direct supervision

We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we don’t necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit.

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

State Street i

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