Operations Manager

vor 2 Monaten

Düsseldorf, Deutschland Audiencly GmbH Vollzeit

We are currently expanding our international team and seeking an Operations Manager to serve as the backbone of our operational business, design administrative processes efficiently, and support the team in implementing technical projects.

Tasks

OPERATIONAL SUPPORT & TOOL IMPLEMENTATION

- Technical Affinity & Process Optimization: Supporting the implementation and management of digital tools (Trello, Airtable, Confluence, etc.) to increase administrative and operational efficiency. Ensuring smooth system operation and providing training when required.
- Data Maintenance & Monitoring: Maintaining and updating critical lists, including managing employee hardware, passwords, parking passes, licenses, and phones.
- Project Support: Collaborating on internal projects for process optimization and automation of administrative processes. Assisting the operations team in managing technical systems and developing efficient workflows.
- Interface with Other Teams: Working closely with other departments to ensure seamless operational and administrative processes. Supporting the implementation of new tools and systems to facilitate team work.

Requirements
  • At least 3 years of professional experience in operations management preferably in an agency or corporate group , operations management, or a similar administrative role. Experience in handling HR and financial processes is an advantage.
  • Strong organizational skills to manage multiple projects, prioritize tasks, and meet deadlines.
  • Excellent communication skills for interacting with internal teams, external service providers, and partners.
  • Experience with digital tools such as Trello, Airtable, and Confluence, and the ability to quickly learn new tools. Understanding of process optimization and automation is desirable.
  • Attention to detail, especially when managing invoices, documents, and expense reports.
  • Basic knowledge of human resources management (onboarding, contract management) and financial accounting.
  • Fluent spoken and written German and English skills.
Benefits
  • Health and retirement benefits: We offer attractive social benefits to secure your health and financial future.
  • Flexible working arrangements: You have the option to work in a hybrid model with flexible working hours.
  • Team events and training: We organize regular team events and training courses to help you continually improve your skills.
  • Office perks: Enjoy free snacks, drinks, coffee, and tea for a pleasant everyday work experience.
  • Career opportunities: We provide diverse development opportunities in a growing and dynamic company.
  • Work-life balance: You'll have 29 days of annual leave plus public holidays.

You work in a growing and exciting industry with major brands and great people. We maintain an open culture of communication at all levels and offer continuous training. We regularly organize fantastic after-work events. If you have organizational talent, a technical affinity, and enjoy working in a dynamic environment, we look forward to receiving your application

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