Executive Assistant to the CEO
vor 2 Wochen
Role Overview: and nbsp;As the Executive Assistant to the CEO you will play a critical role in supporting our CEO with daily operations strategic initiatives and administrative tasks. You will also be responsible for handling company secretarial duties ensuring compliance with legal and regulatory requirements. This is a unique opportunity to work closely with our founder and gain insight into the operations of a highgrowth startup.
and nbsp;Key Responsibilities: and nbsp;Administrative Support:
- Manage the CEOs calendar including scheduling meetings appointments and travel arrangements.
- Coordinate and prepare materials for meetings presentations and reports.
- Handle correspondence emails and phone calls on behalf of the CEO.
- Keep a database of all the CEOs business contacts and give reminders to the CEO for followup emails calls and meetings.
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Draft review and send communications on behalf of the CEO.
- Facilitate smooth communication within the executive team and across departments.
- Ensure the office environment is well organized and running smoothly.
- Manage office supplies inventory and place orders as needed.
- Oversee and coordinate office maintenance and repair activities.
- Support all internal business administration activities including but not limited to managing legal contracts preparing presentations assisting with visarelated inquiries and documentation.
- Ensure compliance with statutory and regulatory requirements.
- Maintain corporate records including minutes of meetings resolutions and other legal documents.
- Manage the companys statutory registers and filings.
- Organize and coordinate board meetings including preparing agendas distributing papers and taking minutes.
- Assist with the preparation of board reports and other governance documents.
- Liaise with board members and ensure effective communication.
- Monitor changes in relevant legislation and the regulatory environment.
- Provide guidance on corporate governance best practices.
- Assist in the preparation and filing of annual returns and other statutory filings.
and nbsp;Requirements: and nbsp;
- Bachelors degree in Business Administration Law or a related field.
- Minimum of 23 years of experience as an Executive Assistant preferably in a startup environment.
- Proficiency to speak read and write in German and English.
- Knowledge of company secretarial duties and corporate governance.
- Exceptional organizational and timemanagement skills.
- Strong written and verbal communication abilities.
- Proficiency in Office Suite and other relevant software.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Strong analytical and problemsolving skills.
- A valid German driving license Class B (PKW).
and nbsp;Benefits:
- Opportunity to work with a growing organization with an attractive salary package.
- Engage in an interesting job with a growing scaleup in a futureproof industry.
- Enjoy flexible working hours and the possibility of offsite work.
- Access to free drinks and snacks in the office.
- Work with the latest hardware setups for a convenient working experience.
- Opportunity to get a gym membership to stay healthy and active.
- Be part of a fun community with regular team activities.
-
Executive Assistant to The CEO
vor 2 Monaten
Darmstadt, Deutschland Inheaden GmbH Vollzeit**About Inheaden**: **We are a growing Tech startup with offices in Germany, India and the UAE. We are looking for someone with a startup spirit, who wants to join a truly global organization and help build Tech on a global scale. Come, join us and be part of our community.**: **Role Overview**: **As the Executive Assistant to the CEO, you will play a...
-
Executive Assistant to Managing Director, Darmstadt
vor 5 Monaten
Darmstadt, Deutschland PLU Top Assistant GmbH Vollzeitfulltime, direct placement, unlimited working contract with our client We are looking for an Executive Assistant to the Managing Director of an international technology consulting company. (No ANÜ, direct placement and unlimited working contract with our client) In this role you will provide a full range of administrative support to the Managing Director...
-
Management Assistant/ Ea to Head of Dach, Darmstadt
vor 6 Monaten
Darmstadt, Deutschland PLU Top Assistant GmbH Vollzeitfulltime, direct placement, unlimited working contract with our client As the right hand of the Managing Director of the owner-managed tech consulting company in Darmstadt, you will be at the exciting interface to the internal & external international partners and the headquarters. The Executive Assistant will provide a full range of administrative support...
-
Internship in The Group CEO Office
vor 5 Monaten
Darmstadt, Deutschland Merck KGaA VollzeitWork Your Magic with us! Ready to explore, break barriers, and discover more? We know you've got big plans '“ so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix...
-
Executive Assistant
vor 4 Wochen
Darmstadt, Deutschland InterSystems VollzeitThe Management Assistant will provide a full range of administrative support to the Managing Director responsible for the DACH region, based at our Darmstadt office. Candidates must be fluent in German, have excellent written and spoken English and previous EA experience supporting senior level Managers. It is essential you are highly professional,...
-
Executive Assistant
vor 5 Monaten
Darmstadt, Deutschland Innovative Investment Solutions GmbH Vollzeit**Deine Aufgaben** Als Executive Assistant bist Du die rechte Hand des CEO. Du bist ein Allrounder, der unternehmerisch denkt und handelt. Dein Aufgabengebiet ist vielseitig und verantwortungsvoll. Du sammelst Erfahrung in allen Themen, die der CEO betreut, und wirst der Geschäftsführer von morgen. **Das bringst Du mit** - Kaufmännische Ausbildung -...
-
Executive Assistant
vor 6 Monaten
Darmstadt, Deutschland Thermo Fisher Scientific VollzeitThe Executive Assistant is an essential link in the chain to assist and co-ordinate activities for three EMEA (Europe, Middle East and Africa) Leaders and deliver outstanding service and support, optimising time and efficiency. Maintain Outlook calendar and recurring meetings, prioritizing appropriately and using judgment in offering solutions to complex...
-
Senior Executive Communications Expert
vor 5 Monaten
Darmstadt, Deutschland Merck KGaA VollzeitWork Your Magic with us! Ready to explore, break barriers, and discover more? We know you've got big plans '“ so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix...
-
Executive Assistant
vor 5 Monaten
Darmstadt, Deutschland Thermo Fisher Scientific VollzeitThe Executive Assistant is an essential link in the chain to assist and co-ordinate activities for three EMEA (Europe, Middle East and Africa) Leaders and deliver outstanding service and support, optimising time and efficiency. - Maintain Outlook calendar and recurring meetings, prioritizing appropriately and using judgment in offering solutions to complex...
-
Darmstadt, Deutschland EUMETSAT VollzeitVN 24/53 Personal Assistant to the Director of Administration The Personal Assistant gives secretarial and administrative support to the Director of Administration, coordinates secretarial support throughout the Department and is responsible for the organisation of Council meetings and coordination with Heads of Delegations and Council Chairman between...
-
Internship in The Group CEO Office
vor 2 Monaten
Darmstadt, Deutschland Merck Group VollzeitWork Your Magic with us! Ready to explore, break barriers, and discover more? We know you’ve got big plans - so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich...
-
Working Student-assistant
vor 5 Monaten
Darmstadt, Deutschland Merck KGaA Darmstadt Germany VollzeitWork Your Magic with us! Ready to explore, break barriers, and discover more? We know you've got big plans - so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of...
-
Student Assistant Support of the ATHENE Office
vor 4 Wochen
Darmstadt, Hessen, Deutschland Fraunhofer-Gesellschaft VollzeitThe Fraunhofer Institute for Secure Information Technology (SIT) in Darmstadt is a leading research and development institute in the field of IT security in Germany and Europe. In cooperation projects with partners from different industries and science, we develop trustworthy and user-friendly IT systems for various fields of application.Fraunhofer SIT plays...
-
Research Assistants
vor 6 Monaten
Darmstadt, Deutschland Technische Universität Darmstadt VollzeitIn the department of computer science at the Technische Universität Darmstadt there are two positions available in the research group ‘Security in Information Technology’ (Prof. Dr. Waidner) as **Research Assistants (all genders) in the field of cybersecurity**: The contract is initially limited to 3 years. The position is classified according to pay...
-
Student Assistant Support of The Athene Office
vor 5 Monaten
Darmstadt, Deutschland Secure Information Technology VollzeitFraunhofer SIT also plays a key role in the National Research Center for Applied Cybersecurity ATHENE. To support the scientific reporting regarding ATHENE, we are looking for a student assistant (f/m/d) for the ATHENE office with immediate effect. The position is initially limited to 6 months, an extension is possible. **What you will do** You will...
-
Project Implementation Support Assistant
vor 5 Monaten
Darmstadt, Deutschland BS Wutow VollzeitBS Wutow GmbH is your expert in recruitment and placement of professionals and executives in the region of Frankfurt. As a privately owned company in the nationwide scale BS Group, we rely on consistent quality and service orientation in the realization of our individual staffing services. Our client is a major international operation institution. For this...
-
Administrative Coordinator
vor 4 Wochen
Darmstadt, Hessen, Deutschland Thermo Fisher Scientific VollzeitExecutive Assistant RoleThe Executive Assistant is a critical role that provides administrative support to three EMEA Leaders, ensuring seamless coordination and exceptional service delivery.Key Responsibilities:Maintain and prioritize the Outlook calendar, scheduling meetings and coordinating travel arrangements.Provide administrative support to senior...
-
Account Executive
vor 6 Monaten
Darmstadt, Deutschland Software AG VollzeitLocations in Germany: Düsseldorf & Darmstadt preferred; Berlin, Hamburg, Munich, Stuttgart, Saarbrücken, Nuremberg Software AG is the software pioneer of a truly connected world. Since 1969, we’ve helped 10,000+ organizations to turn data into value. With the latest positioning of our Super iPaaS as the industry-leading solution...
-
Project Implementation Support Assistant
vor 5 Monaten
Darmstadt, Deutschland BS Wutow VollzeitBS Wutow GmbH is your expert in recruitment and placement of professionals and executives in the region of Frankfurt. As a privately owned company in the nationwide scale BS Group, we rely on consistent quality and service orientation in the realization of our individual staffing services. Our client is a major international operation institution. For this...
-
Territory Account Executive
vor 6 Monaten
Darmstadt, Deutschland Software AG VollzeitLocations in Germany: Duesseldorf & Darmstadt preferred; Berlin, Hamburg, Munich, Stuttgart, Saarbrücken, Nuremberg Our mission is clear: to identify, qualify, win, and develop enterprise accounts fast! With a strong foothold in Germany and a global presence, we're on the lookout for a highly skilled and results-oriented Territory Account Executive* to...