Project Assistant

vor 2 Wochen

Oberkochen, Baden-Württemberg, Deutschland ZEISS Gruppe Vollzeit

Your Role

  • Support department head and Project Management Office in general administrative topics to ensure smooth project operations, including preparation of materials for communication such as power point presentations, etc.
  • Calendar management (scheduling of all overarching management meetings and coordination of appointments)
  • Travel organization (planning and organizing business trips and ensuring correct travel expense reporting)
  • Support in general office administration, e.g. email inbox, task delegation and priority setting
  • Independent preparation and follow-up of team meetings and team events together with the department team
  • Support administration of setting up new accounts for external partners, esp. consultants
  • Preparation of SAP reports and assistance in tracking and reporting of project related costs and booking
  • Purchase requisitions and ordering of requested materials and services and Interacting with internal and external vendors regarding ordered / requested materials and services, invoices, etc.

Your Profile

  • Bachelor's degree in business administration or comparable preferred experience
  • At least 3 years of experience in a comparable task
  • Knowledge of ZEISS culture and organization, internal network preferred
  • Experience in working with cross-cultural, multinational teams preferred
  • Very good MS Office skills (PowerPoint, Word, Excel, Teams)
  • SAP skills are a plus
  • Strong communication skills, organizational strength and integrity
  • Structured way of working as well as a confident and friendly appearance
  • Hands-on mentality and pragmatical mindset
  • Very good communication skills in German and English, both written and spoken

Your ZEISS Recruiting Team:

Andre Grunzel

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