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Your career start as a team assistant
Vor 7 Tagen
For one of our clients, a leading global telecommunications and technology company, we are currently seeking a team assistant (gn) with proficiency in Mandarin Chinese for a temporary 18-month assignment, which may lead to a permanent position.
If you reside in the Munich area, possess basic Mandarin Chinese skills, and aspire to work in a renowned international organization, we eagerly await your application. You will receive comprehensive support from our experienced Grafton team throughout the entire duration of your role.
Moreover, you can look forward to an array of perks, including:
- Competitive fixed salary
- Lunch vouchers provided in cash
- Access to the company canteen
- Opportunities to engage in summer and Christmas celebrations
Your Responsibilities:
- Offer prompt and professional assistance to department management and team members to ensure seamless execution of all administrative tasks.
- Serve as a primary point of contact for interdepartmental communication.
- Aid department leaders in managing calendars, scheduling appointments, and optimizing timelines.
- Coordinate domestic and international travel arrangements for the department, including travel inquiries, transportation, accommodation, visa applications, local logistics, and emergency assistance.
- Assist team members in liaising with the finance team on expense claims, managing expense requests, conducting secretarial checks, and resolving finance-related inquiries.
- Support the department in various day-to-day activities such as document management, report preparation, e-flow processing, PowerPoint creation, data entry, visitor coordination, office supplies maintenance, and courier services.
- Facilitate communication and contracting between the department and the procurement team.
- Participate in organizing workshops, conferences, ceremonies, and coordinating meetings across different time zones.
- Contribute to team-building activities to enhance cross-cultural communication.
- Execute a range of administrative and organizational tasks based on the current operational needs at the client's research center in Munich.
Requirements:
- Completed education in intercultural communication, foreign language studies, education, psychology, business administration, secretarial services, or relevant fields.
- Proficiency in English (written and spoken) and at least basic Mandarin Chinese.
- Minimum of 2 years of experience in a team assistant/secretary role.
- Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal skills, team collaboration, and awareness of European and Asian cultures.
- Self-motivated, organized, and adaptable to a dynamic work environment.
- Service-oriented, quick learner, and capable of working effectively under pressure.
- Excellent planning and organizational abilities.
Industry: Telecommunications
Function: Secretariat/Reception/General Services
Management Role: No
Employment Type: Temporary
Career Level: Entry Level
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