Events Planner â Europe

vor 4 Wochen

MÃnchen, Deutschland Oliver Wyman Group Vollzeit

Job Overview

The Events Planner is an integral part of the overall OW Global Events Team. This role manages and supports events across Europe, with a specific focus on and responsibility to assigned offices in the Germany and Austria Market. The role also includes assisting local event networks in acting as a liaison to OW Global Events.

On a market level, the Events Planner is strategically advising the larger local office social committees and office leaders in Germany & Austria with their event planning, budget management and local office engagement and is leading the market flagship events with a specific focus on project team management and execution. For this purpose, the Events Planner is collaborating closely with the Oliver Wyman Market CEO and COO.

Key Responsibilities

  • Develop and manage internal firm events both virtual and in-person.

  • Lead on venue and event vendor sourcing from brief through to contract negotiations.

  • Coordinate event logistics including agenda, travel, invitation and registration, food & beverage, and relevant event materials in collaboration with wider teams such as IT, Design and Committees.

  • Manage event budgets and vendor payments.

  • Manage all aspects of Cvent registration including website creation, registration management and reporting.

  • Own GnA events mailbox and maintain scheduling via the Germany and Austria calendar.

  • Dedicated point of contact for offices in the Germany and Austria market â advising on event planning and monitoring budget.

  • Build and manage vendor relationships across multiple areas including procuring new services and negotiating contracts.

  • Collaborate with senior stakeholders to develop and deliver community building initiatives focused on employee engagement plans.

  • Support the team on region wide events on various assigned tasks.

  • Manage department led projects shaping guidelines and best practice sharing.

Experience Required

  • Minimum of 3+ years of event planning experience required, including experience managing budgets and expense reconciliation.

  • Bachelorâs Degree Preferred

Skills & Attributes

  • Client service focused â dedicated to meeting expectations through securing effective relationships with clients and executing deliverables to the highest standards.

  • Highly self-motivated with excellent interpersonal skills and able to work effectively with senior executives and stakeholders.

  • Ability to adapt to various situations in a fast-paced, demanding environment

  • Strong program management skills with the ability to manage all details from planning through execution.

  • Extremely thorough and detail oriented.

  • Ability to multi-task and prioritize with excellent time management

  • Highly communicative regarding project status and updates, particularly areas of concern

  • Able to highlight potential challenges and take pre-emptive measures to avoid issues. Focused on being proactive and solutions oriented.

  • Proficient with vendor contract negotiations and solid understanding of terms

  • Able to take constructive feedback in stride and incorporates feedback quickly

  • A team player with the ability to function independently, but collaboratively to meet deadlines

  • An individual known to exhibit enthusiasm, integrity and willingness to âroll up their sleevesâ to get the job done. Flexible attitude, hard-working and results driven

  • Ability to travel as required

Technical Skills

  • Advanced proficiency with MS Office (Word, PowerPoint, Excel)

  • Experience with meeting management software such as âCventâ

Why join us at Oliver Wyman?

At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave and achieve the amazing with us

  • Weâre individuals who are self-starting, motivated, energetic, entrepreneurial about what we do

  • We have the common aspiration to have an impact, leave a legacy and change the world. We have no interest in running a steady-state business. We want to build, grow and shape the environment around us

  • We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion

  • We believe that to create a true meritocracy we need to remove artificial barriers to opportunity

  • We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.

  • We push ourselves hard to deliver excellence, but we also work to extract the maximum benefit from the flexibility of a project-based business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each otherâs time and are sensitive to how it is used. We are an output not input-based culture, have respect for peopleâs personal decisions, and believe that one's workload must be sustainable. We seek balance for ourselves and our colleagues.

To learn more, please follow us on Facebook, LinkedIn or Twitter: OliverWyman.

www.oliverwyman.com/careers

Marsh & McLennan Companies and its Affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

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