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Executive Assistant
vor 3 Monaten
At Oxford Instruments, we enable the world’s leading industrial companies and scientific research communities to image, analyse and manipulate materials down to the atomic and molecular level. With a sixty-year history, and fourteen Queen’s Awards for Enterprise, our world-class products and technologies are helping our customers to address the greatest challenges of the 21st century.
Join Oxford Instruments as an Executive Assistant specialist in Wiesbaden, Germany
At Oxford Instruments, we are pioneers in high-tech tools and systems for research and industry. With a rich history dating back to 1959, we specialize in designing, manufacturing, and supporting cutting-edge scientific instruments and solutions in fields like materials science, nanotechnology, and industrial applications. Join us in advancing scientific knowledge and technological progress
As an Executive Assistant, you will provide high-level administrative support to company executives, enabling them to operate more efficiently by focusing on strategic and high – priority tasks. Your responsibilities will include:
- Providing administrative assistance, such as writing and editing emails, preparing contracts, financial statements, drafting reports, memos and communications
- Researching and conducting data to prepare documents for review and presentations
- Independent organisation of travels and itineraries, including timely submission of travel expense reports via Concur
- Preparation and organisation of meetings e.g., circulation of required material, agendas, room and technical equipment booking, tracking action items etc.
- Event Management: Organisation and coordination of a minimum of two annual team events, kick-offs, management meetings and internal events
- Office Management as temporary activity (6-8 months):
- Coordinate with the building management and other vendors as required all services needed to operate an office
- Ensure that sufficient stock levels of stationery and office supplies are maintained and ordered when required
- Answer incoming calls on the switchboard promptly and courteously
Role requirements:
🎓 Qualifications & Skills
- A relevant high school dimploma or equivavelent in e.g. business administration, management, communications, office administration, human resources
- Experience directly supporting executives or other high-level managers – 2 + years
- Excellent English and German communication in both writing and verbal.
- Advanced computer skills, proficiency in office software, MS Office suite, mainly Outlook, Excel, Powerpoint, Visio;
- Experience working with travel booking systems and CRM software is desirable
- Excellent organisation and co-ordination skills
🌟 Personal Qualities
- Adaptable, able to flex to needs of team and the business
- Proactive self-starter with “can do” attitude
- Superior communication, interpersonal and presentation skills to engage with and manage through people
- Excellent relationship-building skills with all stakeholders and colleagues
- Ability to travel to some events across Europe
- Organized with great attention to detail
At Oxford Instruments, we value our employees and offer a range of perks and benefits, including:
💼 Corporate Benefits 🏋️♂️ Sports Membership 🚴♂️ JobRad 💰 Pensionplan BAV 🗣 Language Courses 🌴 30 days of paid leave 🎓 LinkedIn Learning Courses
Join our secure and innovative company with an intercultural working environment and flat hierarchies. Alongside a competitive starting salary, you'll have opportunities for career development within our global organization, along with a healthy work-life balance.
If you meet these essential requirements and are ready for an exciting career opportunity, please apply with your cover letter and updated CV. We can't wait to hear from you
#LI-AL1
All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability.
Note to recruitment agencies: Oxford Instruments operates a Preferred Supplier List, and we do not accept unsolicited agency CVs. Please do not forward candidate details in response to this advert, or to any Oxford Instruments employees or other company locations. Oxford Instruments is not responsible for any fees related to unsolicited CVs.
