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Interim Executive Assistant

vor 3 Monaten


Aachen, Deutschland Frettwork network GmbH Vollzeit

Für unseren internationalen Mandanten aus der Life Science Industrie südlich von Mainz suchen wir ein Interim Executive Assistant (all genders) in Vollzeit.

Aufgaben
  • Administrative Unterstützung des Senior Managements und des Projektteams
  • Büromanagement (allg. Verwaltung, Reisemanagement)
  • Vorbereitung von Tagesordnungen, Berichten, Präsentationen und Protokollführung
  • Führen von Projektverteilerlisten und Pflege der Organigramme
  • Verwaltung der Besprechungsräume und der Verpflegung (vor Ort und außer Haus)
  • Koordinierung der Besuche von Führungskräften, Teamveranstaltungen (vor Ort und außer Haus)
  • Einrichtung & Pflege von SharePoint
  • Ansprechpartner für die Mitglieder des Projektteams
  • Allgemeine Ad-hoc-Aufgaben der Projektverwaltung
  • Sicherstellen, dass alle Informationen von Dienstleistern nachgehalten werden
Qualifikation
  • Kaufmännische Ausbildung oder ähnliche Qualifikation
  • Mehrjährige Erfahrung als Executive Assistent
  • Erfahrung in der Koordination von Projekten
  • Sehr gute kommunikative Fähigkeiten
  • Hands-on-Mentalität
  • Erfahrung in der Team- und Führungsassistenz, idealerweise in einem schnelllebigen und wachsenden Umfeld
  • Kunden- sowie lösungsorientiert, diskret und belastbar
  • Ausgezeichnete Organisations- und Multitasking-Fähigkeiten
  • Hochprofessionell, engagiert, einfallsreich und detailorientiert
  • Sehr gute Kenntnisse der MS-Office Anwendungen (Word, Excel, PowerPoint…) und SharePoint
  • Fließend in Deutsch und Englisch (Wort und Schrift)
Benefits
  • Vertragslaufzeit von mind. 12 Monaten
  • Übernahme von Fahrtkosten durch den Mandanten