Finance & Operations Specialist

Vor 2 Tagen

Berlin, Berlin, Deutschland Qualdoc Vollzeit 8 $ - 10 $

Finance & Operations Specialist 

Job Type: Independent Contract 

Pay Rate: $8.00 - $10.00/hr. 

Location: Philippines 

We are seeking a proactive and detail-oriented Finance & Operations Specialist to oversee bookkeeping, payroll, accounts receivable/payable, and operational documentation across our staffing, services, lab, and manufacturing divisions. Beyond day-to-day financial management, this role plays a key part in identifying and mitigating risk factors, forecasting cash flows, and streamlining systems and processes to support sustainable growth. 

Key Responsibilities
  • Maintain accurate bookkeeping and daily financial records. 
  • Manage JPM transactions, expense tracking, and departmental payroll allocations. 
  • Handle Accounts Receivable (AR): issue invoices, monitor aging reports, record payments, and follow up on overdue accounts. 
  • Handle Accounts Payable (AP): review vendor bills, verify purchase orders, reconcile accounts, and manage cash flow. 
  • Process payroll weekly via Gusto, including commissions, bonuses, and employee changes. 
  • Create and manage Purchase Orders (POs) and Sales Orders (SOs), ensuring accuracy and compliance. 
  • Prepare professional proposals/quotations and track client approvals. 
  • Conduct forecasting, financial analysis, and generate ad hoc reports. 
  • Identify and mitigate financial and operational risk factors. 
  • Forecast cash flows to support strategic planning and liquidity management. 
  • Streamline systems and processes for efficiency and scalability. 
  • Support insurance submissions, reconciliations, and other operational reporting. 
Qualifications
  • Bachelor's degree in accounting, Finance, or related field preferred. 
  • 3+ years of experience in bookkeeping, AR/AP, payroll, or financial operations. 
  • Proficiency in accounting software (QuickBooks, NetSuite, or equivalent) and payroll systems (e.g., Gusto). 
  • Strong analytical skills with experience in cash flow forecasting and risk management. 
  • Process-oriented mindset with ability to improve workflows and systems. 
  • Excellent communication skills for client and vendor interactions. 
  • Ability to manage multiple priorities in a fast-paced environment. 

Why Join Us 

Be part of a dynamic team supporting diverse business operations. 

Opportunity to make a strategic impact by improving financial systems and processes. 

Competitive compensation and benefits package. 

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