Executive Assistant

Vor 2 Tagen

Bremen, Bremen, Deutschland Constructor University Bremen gGmbH Vollzeit 40.000 € - 60.000 € pro Jahr

If you enjoy a dynamic, international working environment and like to work in a highly motivated and friendly team, you are in the right place You can expect an open corporate culture with flat hierarchies as well as interesting and challenging tasks. As part of your induction, you will be optimally prepared for your area of responsibility.

The Executive Assistant role is a pivotal role, responsible for managing the complex schedules, appointments, and correspondence of the Chairwoman of the Board of Governors and the Chancellor. This position requires exceptional organizational skills, discretion, and the ability to prioritize and adapt in a fast-paced environment. The Executive Assistant will act as a trusted liaison, ensuring seamless communication and coordination between the Chairwoman, the Chancellor, and other stakeholders.

Become part of our Constructor Community in the north of Bremen as soon as possible as

Executive Assistant (m/f/d)

(Full-time; 38,5 hours/week)

Your responsibilities:

Schedule Management:

  • Maintain and manage the daily calendars of the Chairwoman and the Chancellor, scheduling meetings, appointments, and events.
  • Proactively identify scheduling conflicts and propose resolutions.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries.

Meeting Coordination:

  • Prepare and distribute agendas, materials, and presentations for meetings.
  • Attend meetings as requested, taking detailed minutes and following up on action items.
  • Coordinate with internal and external stakeholders to ensure seamless meeting logistics.

Communication:

  • Serve as the first point of contact for inquiries and correspondence addressed to the Chairwoman and the Chancellor.
  • Draft and edit professional emails, letters, and other communications.
  • Maintain confidentiality and discretion in all communications.

Administrative Support:

  • Maintain organized records and files, including documents related to board and university activities.
  • Assist in the preparation of reports, presentations, and briefing materials.
  • Ensure the Chairwoman and Chancellor are well-prepared for all engagements.

Stakeholder Engagement:

  • Build and maintain strong relationships with board members, university leadership, faculty, and external partners.
  • Facilitate communication and collaboration between the Chairwoman, Chancellor, and various stakeholders.

Special Projects:

  • Support the Chairwoman and Chancellor with ad hoc projects and initiatives.
  • Conduct research and gather information to support decision-making and strategic planning.

Travel:

  • Travel as required in accordance with the duties and scope of the role.
  • Additional activities may be assigned, as needed.
Your qualifications:
  • Bachelor's degree and 2+ years of executive-level administrative support experience.
  • Excellent organizational skills with proven ability to manage complex calendars and resolve scheduling conflicts.
  • Strong written and verbal communication skills; able to draft professional correspondence and maintain confidentiality.
  • Experienced in coordinating meetings, preparing materials, and managing follow-ups.
  • Proficient in Microsoft Office and virtual collaboration tools (e.g., Outlook, Zoom, Teams).
  • Professional, proactive, and able to build strong relationships with internal and external stakeholders.
What you can expect at Constructor University:

We are an international, world-class private university embarking on an exciting journey of growth and expanding our portfolio. Join us and become a part of our global teams

  • Flexible working hours for work-life balance
  • Individual onboarding, support, and development planning
  • Corporate fitness with EGYM Well Pass (formerly Qualitrain)
  • In collaboration with Deutsche Dienstrad – Lease a company bike, whether it's a bicycle, road bike, or e-bike, for both private and business use.
  • Green campus with recreational areas and extensive dining options
  • Constructor University has comprehensive sustainability and environmental programs

Constructor University unequivocally guarantees the academic freedom of every member of the faculty, as well as every other member of the Constructor University community. We encourage diversity in the University in ethnic, cultural, social, religious, political, and national backgrounds, as well as in individual lifestyle. Constructor University offers full equality of opportunity to all qualified applicants and is an equal opportunity employer.

Your application:

We look forward to your application. The review of applications will begin immediately and will continue until the position is filled.

If you have any questions, please contact job-.university .

Please note that only applications submitted through the official application portal will be considered for recognition.

If you like working with happy, enthusiastic colleagues, you'll enjoy your career with us

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