People/Payroll Specialist

ABOUT NUMA

Hey there We're Numa, a forward-thinking hospitality brand redefining how people discover cities. We create spaces where simplicity meets innovation, offering thoughtfully designed rooms, studios, and apartments in the heart of Europe's most vibrant neighbourhoods.

We're not just transforming the guest experience—we're revolutionizing the hospitality industry from the inside out. Our cutting-edge technology streamlines operations, delivering unparalleled value with no hidden fees—just real, quality experiences.

At Numa, we believe that travel should be curious and authentic, and we bring those same values to our work culture. As part of our team, you'll experience a dynamic and supportive environment where creativity thrives, and your contributions make a real impact. We're committed to fostering a diverse, inclusive, and equitable workplace where every voice is valued, and different perspectives fuel our innovation.

Your Mission

As a Payroll Specialist at Numa, you will play a key role in ensuring our global team is paid accurately, compliantly, and on time. Working closely with our Global Payroll Manager, you will support monthly payroll processing across a growing population of ~500 employees in 14 European countries. This role is ideal for someone detail-oriented, proactive, and excited to deepen their expertise in international payroll within a fast-scaling environment.

Your Responsibilities
Payroll Operations Support

• Support the Global Payroll Manager in preparing monthly payroll inputs for ~500 employees across 14 European countries, ensuring accuracy and timeliness.
• Handle standard payroll tasks such as updates to salary changes, bonuses, time and attendance data, and deductions.
• Assist in coordinating payroll calendars and tracking deliverables with third-party payroll providers, EOR partners, and contractor platforms.
• Review payroll outputs, flag discrepancies, and help ensure data consistency between HRIS and payroll systems.

Support coordination with shift planning tools where relevant.

Employee Support

• Serve as the first point of contact for employee payroll and tax questions, providing timely, clear, and helpful guidance.
• Support onboarding and offboarding processes from a payroll perspective, ensuring payroll-relevant data is correctly captured.
• Communicate proactively with employees about payroll timelines, changes, or required documentation.

Data Accuracy & Compliance

• Maintain high-quality employee data in our HRIS (Personio) and ensure all payroll-relevant information is complete, structured, and up to date.
• Conduct regular data audits to ensure accuracy between HRIS and payroll systems.

Help ensure compliance with local labor, tax, and social security regulations across multiple countries.
- Keep documentation organized and up to date to support audits, legal requirements, and internal controls.

Process Improvement & Documentation

• Assist in documenting payroll processes, workflows, and standard operating procedures.

Identify opportunities to streamline and automate workflows, contributing to a culture of continuous improvement.
- Participate in payroll- and people-related projects, such as tool updates, process optimizations, or new-country rollouts.

Cross-Functional Support

• Collaborate with Talent Acquisition, People Operations, Finance, and Legal teams to support reporting, budgeting, audits, and data requests.
• Contribute to HR-related administrative tasks as needed, such as benefits administration or employee data management.

About You
Experience & Skills

• 3–4 years of experience in payroll processing—ideally in a multi-country European environment.

• Strong experience with German payroll is required; additional European markets are a plus.

• Solid knowledge of German payroll regulations, taxes, and social security rules.

• Familiarity with HRIS systems (Personio preferred) and time-tracking tools; strong Excel skills.
• Exceptional attention to detail and a methodical approach to handling sensitive data.
• Strong problem-solving skills—you can spot inconsistencies and follow through to resolution.

Communication & Mindset

• Excellent written and verbal communication skills in English; German is strongly preferred.
• Comfortable working in a fast-growing, fast-changing environment with shifting priorities.
• A collaborative team player who enjoys partnering with stakeholders and supporting employees.
• Curiosity for systems and process improvements — and bonus points if you're excited about exploring AI in HR and payroll.

ABOUT OUR OFFER

• Empower your career:
  Thrive in a fast-paced, collaborative environment where your ideas help shape our future. Enjoy opportunities for professional growth and build a fulfilling career path.
• Experience our brand:
  Immerse yourself in the Numa lifestyle with a complimentary stay. Share the love with friends and family through exclusive discounts on our stylish apartments. Connect with a global community of colleagues at our inspiring team-building events.

Numa
values the diversity of the people it hires and serves. Diversity at our company means fostering a workplace in which individual differences are recognised, appreciated, respected and responded to in ways that fully develop and utilise each person's talents and strengths. We therefore welcome applications from people of all races, ethnicities, disability statuses, ages, religions, gender identities, and sexual orientations.
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