Administrative Assistant in Arbeitnehmerüberlassung

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world.

Administrative Assistant

Responsibilities

This position is an exciting opportunity for a skilled professional to provide critical administrative support to multiple business partners in a dynamic team environment. The position has a primary focus in one or more assigned business areas but must coordinate and operate cohesively with colleagues at various levels across all business units. This position requires coordination with business unit colleagues, the administrative assistant community, internal/external business partners and/or vendors.
This position requires an exceptional team player who is proactive, organized, detail‐oriented with a strong sense of urgency to complete tasks.

• This job description outlines the general nature and level of the work. It is not intended to be an exhaustive list of all responsibilities or skills associated with the position.  We anticipate that future process improvements may alter the tasks and services that are provided by this role.
  
  RESPONSIBILITIES
  
  Meeting Coordination:
• Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
• Manage large, complex meetings at various locations and of various sizes. Assist in planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.

Travel and Expenses:

• Coordinate and arrange travel, including more complex travel (e.g., international, multi‐city travel) for business partners including (but not limited to) air/train, hotel and rental car.
• Manage business partners' passport and visa for international travel.
• Process complex expense reports (i.e. multi‐currency) including reconciliation of corporate credit accounts used for business purposes in a timely and accurate manner. ​

Additional Support/Expectations:

• Adapt to change quickly as the ASG Hub rolls out guidance and tools for streamlining administrative work, and business partner alignments are adjusted.
• Attend various business meetings as needed to understand the business area and priorities.
• Create and edit documents, spreadsheets and presentations.
• Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites.
• Order equipment for new and returning employees (e.g. laptop, company credit card, mobile phone, etc.)
• Assist with administrative tasks in pre‐boarding and onboarding of new employees to the area as requested by business partners.
• Identify innovative techniques to increase productivity across the team.
• Leverage Artificial Intelligence (AI) to enhance efficiency, automate repetitive tasks, and support content creation and analysis.
• Serve as a backup for other administrative assistants to meet workload deadlines or during absences from the office.
• Handle additional administrative support or special projects as assigned by the Manager.

Company Overview

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 45,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world. #WeAreLilly

Basic Qualifications

• Successfully completed commercial apprenticeship or academic degree, combined with extensive experience in administrative roles.
• Minimum of three years of experience in a professional work environment or in administrative/office management/coordinator position.

Additional Information

• Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Additional Skills/Preferences

• Strong Interpersonal and organization skills
• Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, CoPilot SharePoint etc.)
• Ability to work independently with a high level of self-management in a dynamic work environment
• Ability to adapt to change and process improvements
• Ability to prioritize and seek guidance when multiple and competing priorities arise
• Problem-solving and proactive thinking, as well as team- and customer-oriented actions.
• Must be able to maintain and protect confidential information
• Excellent German and English skills, both spoken and written
• Knowledge of Concur Travel is a plus and experience with Expense Reporting is highly desirable

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form ) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

#WeAreLilly