Executive Assistant

// YOUR MISSION AT PICUS

As Executive Assistant in our Munich office, you'll play a pivotal role in enhancing operational efficiency and ensuring seamless collaboration with founders and partners. Your mission is to foster a proactive environment that empowers our executive team to focus on core investment activities.

• Inbox Management: Oversee the Managing Directors´ inboxes, ensuring timely responses and that high-priority messages are addressed efficiently. The key objective is to continuously increase the share of the inbox which can be handled and orchestrated proactively in the name of the Managing Directors (e.g. find & send requested documents, connect relevant stakeholders, answer selective mails directly).
• Appointment Coordination: Proactively manage and schedule key meetings, helping balance the executive team's priorities and workload.
• Investor Engagement: Coordinate meetings and communication with investors, organize in-person events, and support the preparation of the investor newsletter.
• Signatures and Notarization: Track and coordinate all signature and notarization processes, ensuring nothing falls through the cracks.

• CRM Coordination: Ensure that our CRM system is organized and up to date e..g by adding profiles, companies, and candidates as needed.
• Network Engagement: Maintain and strengthen relationships with founders, investors, and stakeholders.
• Founder Engagement: Lead and continuously improve the outreach strategy to engage with potential founders and ensure meaningful, high-quality connections.
• Branding & HR: Assist with various Branding and HR-related tasks, including updating our website, managing administrative duties, and supporting events, as needed.

• Documents and Expenses Filing: Maintain organized digital and physical filing systems and oversee the tracking and submission of expenses.
• Travel Logistics: Plan and coordinate detailed travel arrangements, ensuring smooth itineraries and comfortable accommodations.
• Signatures and Notarization: Track and coordinate all signature and notarization processes, ensuring nothing falls through the cracks.
• System Management: Independently manage the organization of our digital and physical filing systems, including the correct naming and storage of legal documents.
• Personal Assistant Support: Act as a trusted personal assistant to our Managing Director and Founder, supporting both professional and occasional personal tasks to help manage their day-to-day more effectively.

// ABOUT PICUS 

Picus Capital is a leading technology investor operating globally. We partner with ambitious & daring founding teams on their quest to build category-defining technology firms. We aim to be an entrepreneurial sparring partner for visionary founders from ideation to IPO and beyond. A privately financed structure enables us to invest permanent, flexible and long-term capital in a multitude of sectors.
Our young & hungry team has big ambitions and is unique in how we mirror the founders we work with, constantly reimagining the status quo. We strive to provide the best possible support to positively impact a venture's long-term success. Our perspective is global and diverse as we operate as a single aligned team across offices in Munich, Berlin, London, New York, Bangalore and Singapore We believe in technological disruption across all geographies and industries and are guided by our own continuously-challenged hypotheses. At Picus, we share the mindset of an entrepreneur and actively drive the change we envision to see in the world.

// ABOUT YOU

Background

• Substantial experience in Executive Assistant role, ideally supporting C-level executives or VPs in fast-growing startups or established companies
• Experience in dynamic environments such as technology firms, investment banking, consulting, or venture capital is a strong plus.
• Exceptional organizational skills and meticulous attention to detail - you're comfortable juggling multiple tasks and priorities with ease.
• Fluent in English and German (spoken and written).
• Proficient in Microsoft Office Suite and familiar with modern productivity tools.
  

Personality

• You communicate clearly and transparently, and your proactive mindset is complemented by a structured and independent working style.
• You bring a strong sense of ownership, and your attention to detail is second nature.
• You enjoy working in fast-paced, innovative environments and bring curiosity, calm, and clarity to the table.
• You're genuinely interested in organizational topics, startups, and venture capital, and are excited to be part of a collaborative, ambitious team.

Mindset & Passion

• You believe in taking ownership and thrive in dynamic settings where things move fast and responsibilities grow quickly.
• You're motivated by impact, purpose, and the chance to help build something meaningful from the ground up.
• You're excited to work alongside a team that's deeply committed to its mission, with a shared enthusiasm for technology, entrepreneurship, and high-quality execution.

// YOUR BENEFITS AT PICUS

Global network:
Engage in conversations with exceptional founders, experts and other stakeholders in the tech ecosystem. As part of these efforts, you will build and maintain a valuable personal network across the globe.

Culture:
We have an ambitious, entrepreneurial and caring company culture with very high standards, enabling you to take full responsibility early on. You will continuously interact with a global team, collaborate with colleagues across 7 offices and learn about each region's ecosystems.

Personal mentor:
During the onboarding process you will receive a personal mentor at Picus who will provide guidance and support as part of regular mentoring sessions.

Learning & Development:
Regular formal 360° feedback processes and a training budget of 3000 EUR per year will be provided to support your personal development at Picus.

Office rotation program:
Gain international work experience and take advantage of the opportunity to work from one of our international offices.

// EQUAL EMPLOYMENT OPPORTUNITY

Picus is proud to be an Equal Opportunity Employer. We celebrate diversity and do not discriminate on the basis of race, colour, religion, gender (including pregnancy and gender identity), national, social or ethnic origin, political affiliation, sexual orientation, marital status, disability, age, veteran status, or other legally protected characteristics. All employment decisions are based on business needs, job requirements, competence and merit.