Team Assistant

IN SHORT

The Team Assistant provides comprehensive administrative and operational support to ensure the efficient functioning of the team. Acting as a key point of contact and liaison between the function and internal/external stakeholders, this role helps streamline workflows, facilitates information flow, and enhances overall productivity. The Team Assistant ensures compliance with company policies and procedures while supporting day-to-day operations and special initiatives.

WHAT WILL YOU DO

• Manage incoming emails and calls to maintain smooth processes, effective communication, and compliance.
• Coordinate calendars, schedule appointments, and organize meetings.
• Arrange meetings, workshops, offsites, and visits of external colleagues. Ensure proper preparation, alignment with relevant functions, and timely communication of details (date, time, venue, etc.). Organize catering and activities as required.
• Book and organize travel (flights, accommodations, itineraries) to ensure safe, cost-effective, and well-planned journeys. Support employees with visa applications.
• Assist with budget tracking, process expense reports, and manage purchase orders to ensure accurate financial record-keeping. Review expenditures, identify discrepancies, and ensure compliance with company policies.
• Maintain accurate and up-to-date department files, records, and materials.
• Handle confidential documents, agreements, and contracts, ensuring timely review and signature by executives. Return signed documents to appropriate departments and archive securely in compliance with company policies.
• Support the Joiner/Mover/Leaver process by applying for access rights, ordering IT hardware and stationery, etc.
• Assist with special projects and initiatives as assigned by the function manager or team members.

WHAT WILL YOU BRING

• Relevant qualifications and proven experience in a similar administrative or assistant role.
• Proficiency in IT tools such as Microsoft Office and SAP.
• Ability to support project coordination by tracking tasks, deadlines, and progress.
• Language skills: German at C2 level (business fluent), English at minimum B2 level.
• Team-oriented mindset with adaptability to changing priorities and effective collaboration across departments.

ABOUT US

Securing Energy for Europe – it's a simple statement, with a bold ambition. SEFE is not just our name, but also encompasses everything that drives us. To accomplish this, we're taking immediate action to secure gas supply – but also looking forward, to explore our role in the European energy transformation and how we can contribute to a stable and sustainable future.

SEFE, an international energy company, ensures the security of supply and drives the decarbonisation of its customers. SEFE's activities span the energy value chain, from origination and trading to sales, transport, and storage. Through its decades-long expertise in trading and the development of its LNG business, SEFE has become one of the most important suppliers to industrial customers in Europe, with an annual sales volume of 200 TWh of gas and power. Its 50,000 customers range from small businesses to municipalities and multinational organisations. By investing in clean energies and especially in the hydrogen ecosystem, SEFE is contributing to the energy transition. The company employs around 2,000 people globally and is owned by the Federal Government of Germany.

Our international teams work across locations in Europe, Asia, and North America. We're passionate about energy and the important role it can play in shaping a better future.

Securing energy – now and for the future.

OUR BENEFITS

We foster an inclusive environment that values diversity and supports the development and recognition of knowledge and skills. Regardless of position, we offer you significant freedom to shape your work and a pleasant atmosphere that encourages engagement and innovation. In addition, we offer a range of corporate benefits, including:

• Flexible working hours with hybrid work options
• Attractive compensation package
• Appealing work environment in a central location
• Team-oriented culture with open feedback
• Company restaurant offering healthy and varied meals
• Job ticket and bike leasing options
• Health and fitness programs
• Company pension scheme
• 30 vacation days plus additional special leave