Project Coordinator, IRIS2 Programme Office

(Senior) Project Coordinator, IRIS2 Programme Office

PROGRAM DESCRIPTION

IRIS2 is the new European Union secure satellite constellation. This project is the European Union's answer to the pressing challenges of tomorrow to provide secure connectivity services and enhanced communication capacities to the EU and its Member States. In addition, as well as to governmental users, private companies and European citizens while benefiting from ensuring high-speed internet broadband to cope with connectivity dead zones.

SES – together with other consortium partners and core members – has been selected by European Commission to build and to operate the IRIS2 multi-orbit satellite constellation. As the project enters its next phase, our team is expanding to support the development of future services and products enabled by the IRIS2 system. We are now seeking skilled professionals to help shape the service provisioning landscape and ensure the successful deployment of cutting-edge satellite connectivity solutions.

ROLE DESCRIPTION

As a member of an agile project organization, you will be expected to bring a flexible way of working and an adaptive mindset to a dynamic development environment.

We are seeking a proactive and detail-oriented Project Coordinator to work directly with the programme leaders and providing general project support. That includes administrative assistance in all aspects of project planning, organization and coordination of meetings as well as communication to internal and external stakeholders. In addition, you will collaborate closely with the IRIS2 Project Team in the execution and delivery of the programme.

In your role, you will be asked to support internal sub-projects and actively contribute ideas for the further development and improvement of internal processes.

This role requires strong organizational and analytical skills, proactive problem-solving, and the ability to manage multiple priorities in a dynamic environment.

As a Project Coordinator, IRIS2 Programme Office, you will be responsible to :

• Support the programme leaders in the day-to-day tasks
• Cooperate with the Project Team by taking over specific tasks related to administration, documentation, organization and control of the projects. These tasks include access management to documents and shared files as well as the storage of documents
• Organize meetings, take meeting minutes, and follow up on action items
• Track project progress and prepare regular status reports for the relevant stakeholders
• Prepare project presentations, documents and minutes
• Maintain and monitor project data and project plans, reports, KPIs and milestones
• Understand and oversee the compliance and security clearance specification framework and ensure that the respective standards are met
• Cooperate with the SES Security Office on security clearance procedures and checks
• Support communication between cross-functional teams
• Help manage changes in project scope, schedule, and costs using appropriate tools
• Identify potential risks and escalate them to senior project managers when needed
• Prepare or provide support to the OPEX / CAPEX budgets requests
• Support in the coordination of hiring activities and interview schedules, serving as primary liaison with HR and Talent Acquisition.

YOUR PROFILE

• Vocational training or Bachelor's degree in the field of Economy, Communication, Management Assistance
• Minimum 3 years of experience in administrative functions (including support to Project Managers)
• Understanding of project management processes, including the financial side
• Proficiency with Microsoft office tools (Excel, Word, PowerPoint), Outlook
• Experienced in the daily usage of an ERP (preferably SAP)
• Fluency in English, any other language will be considered as an asset

• Ability to work independently and with limited supervision in complex environments, e.g. project or matrix organizations

• Flexibility and adaptability in response to changing project requirements and environments

• Ability in problem-solving and decision-making

• Effective communication skills, both written and verbal

• Eager to grow, take ownership of tasks, and contribute to delivering high-quality results on time and within budget

• Strong attention to detail
• Strong planning and organizational skills
• Willing to set priorities and dependable about delivering within time frame

OTHER KEY REQUIREMENTS

• Eligibility for ESA/EU SECRET personnel security clearances is essential. Candidates must be prepared to undergo a security clearance procedure, as this position may require holding such clearance.
• Willing to work at least 60% onsite from office
• Travel as required for project realization purposes

The job responsibilities outlined in this document are not exhaustive and may evolve over time and be reviewed according to business needs.

SES and its Affiliated Companies are committed to providing fair and equal employment opportunities to all. We are an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, pregnancy, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, disability, or any other basis protected by local, state, or federal law.

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