Office Manager

Who We Are: Prior Labs is building breakthrough foundation models that understand spreadsheets and databases - the backbone of science and business. Foundation models have transformed text and images, but structured data has remained largely untouched. We're tackling this $100B+ opportunity to revolutionize how we approach scientific discovery, medical research, financial modeling, and business intelligence.

Our Momentum: We're the world-leading organization working on structured data, and we're accelerating fast. Our TabPFN v2 model, recently published in Nature, sets the new state-of-the-art for structured data. We've hit 2.2M+ downloads, 5,000+ GitHub stars, and growth is accelerating. We're now building the next generation of models that combine AI advancements with specialized architectures for structured data.

What's Next: With €9M in pre-seed funding from top-tier investors and backing from leaders at Hugging Face, DeepMind, and Silo AI, we're scaling fast and building our team. This is the moment to join: help us shape the future of structured data AI. Read our manifesto.

As our Office Manager, you will be the heartbeat of our Berlin office, ensuring our workspace runs smoothly and our team can focus on breakthrough research. This part-time role is perfect for working students or those seeking a flexible work arrangement and want hands-on experience at a fast-growing AI startup while contributing to a mission-driven culture.

Schedule (up to discussion discussed): Minimum 12 hours per week (4 hours per day) on Monday, Wednesday, and Friday

Location: Berlin Mitte office (on-site), Rosa Luxemburg Platz

• Office Operations: Keep our Berlin office running smoothly - manage supplies, coordinate with vendors, handle mail and deliveries, and ensure our workspace is organized and functional

• Culture Building: Help create a welcoming, productive environment that reflects our values; be the person who makes everyone's day a little better

• Event Support: Assist with office events and company gatherings that bring our team together

• Space Management: Maintain an inspiring, well-organized workspace; anticipate needs and solve problems before they arise

• Administrative Support: Provide hands-on support for day-to-day operational needs; be the go-to person for office-related questions

You're a hands-on, reliable, and structured individual who thrives on creating order and keeping things running efficiently. We're looking for someone who takes initiative, enjoys contributing to company culture, and doesn't wait to be asked before jumping in to help.

This role is perfect if you:

• Are hands-on and proactive - you see what needs to be done and do it

• Enjoy creating a positive environment and contributing to culture

• Are comfortable working independently while being a team player

Essential Background:

• Excellent organizational and time-management skills

• Clear communication skills in both German and English

• A proactive, can-do attitude and willingness to tackle any task

• Genuine interest in startups, technology, and creating great workspaces

Preferred Qualifications:

• Previous experience in office management, administrative roles, or hospitality

• Familiarity with Berlin's vendor and service landscape

• Experience working in startup or fast-paced environments

This role is based in Berlin Mitte close to Rosa-Luxemburg Platz

• Work at a fast-growing AI startup: Be part of a fast growing company working on structured data

• Flexible student-friendly schedule: Perfect for balancing with studies or other commitments

• Competitive hourly rate

• Great team environment: Work with passionate, world-class researchers and builders

• Team lunches and events: Be part of our culture-building initiatives

• Learn and grow: Gain valuable experience in startup operations and office management