Corporate Centre Team Assistant

Vor 3 Tagen

Duesseldorf, Deutschland RTL Group GmbH Vollzeit

**Your tasks**:

- You will proactively support the Audit, HR, the Controlling & Investment and the Communications & Marketing teams and their leaders in the implementation of strategic and operational tasks by taking over administrative and organizational activities.
- You plan and organize the recurrent (yearly, quarterly) and ad-hoc team specific meetings and external calls/meetings.
- You support the teams resource planning throughout the year by maintaining the yearly activity planning overviews up to date.
- You keep up to date the team’s data bases (eg. internal audit data base)
- You take over the daily management of the team leaders work schedules, organise and prioritize important meetings.
- You support the team leaders in the preparation of presentations.
- You are responsible for the travel management of the Team Leaders by managing travel bookings and handling the invoices and expense reports.
- You monitor the travel budget and ensure the travel approval process in the dedicated systems.
- You contribute to the planning and coordination of corporate events for the Corporate Center staff, in collaboration with the Communications & Marketing team.
- You ensure the Corporate Centre office’s supplies and monitor the budget.
- You are confident in handling correspondence (in English and German) and in dealing with our international partners.
- As part of our Corporate Center Team, you act as back-up for other Corporate Centre Team assistants, in case of holidays or ad-hoc needs.

**Your profile**:

- You have already worked in a similar assistant position, at least 3 to 5 years.
- You have successfully completed a Bachelor’s degree or a similarly qualified commercial apprenticeship.
- You have a talent for organization and flexibility to address changing priorities during your daily business.
- You are level-headed and you effectively handle multiple and changing priorities simultaneously without losing sight of details.
- You are comfortable working independently, following self-driven lines of enquiry with a strong focus on results.
- You are a talented communicator, curious to learn, used to dealing with a wide variety of people and at ease working in a multicultural environment.
- You understand the importance of maintaining discretion and confidentiality regarding the topics and information managed by your role.
- Office 365 (especially Outlook) is easy for you to handle.
- You are fluent in English (CEFR level C2) and German.
- You are service and solution-oriented with a positive and warm personality, characterized by your courteous and helpful nature.

**About Us**:
At RTL, we entertain, inform and inspire millions of people every day across multiple platforms with our strong media brands, content and products. We offer many possibilities: from TV and streaming to print, digital, radio and podcasts. More than 16,000 creatives, strategists, techies, numerical geniuses and organisational wizards work towards the same goal.

Do you value team spirit and a hands-on mentality? Do you want to grow beyond yourself and be part of our diverse team? Do you value a trusting working atmosphere? Are you looking for the freedom to implement your ideas and develop your strengths?

Then join us in shaping the future of Europe's leading entertainment company.

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