Team Assistant
Vor 6 Tagen
About the Opportunity
**Job Type**: Permanent
Application Deadline: 18 July 2025
Title Team Assistant
Department Distribution Germany
Location Kronberg im Taunus
Reports To Head of Distribution Central Region and ETF and Index Distribution, Europe
Level Grade 4
We’re proud to have been helping our clients build better financial futures for over 50 years. How have we achieved this? By working together - and supporting each other - all over the world. So, join our Germany Distribution team and feel like you’re part of something bigger.
About your role
To provide secretarial and administrative support to the Distribution Heads in Germany, partnering with them to understand their requirements and priorities, being proactive in planning ahead and anticipating needs with regard to the activities described below:
- Managing schedules efficiently and in a timely manner, with a client-focused approach.
- Scheduling and booking travel and meeting itineraries. You will take care to provide detailed instructions, covering every detail of the arrangements, including providing contingency contact numbers in case of unexpected changes or delays to plans.
- Planning events such as off-sites or departmental meetings. You will take care of all logístical details.
- Communication. You will need to liaise effectively and professionally with all contacts, both internally and externally. This may involve disseminating or collating information, or co-ordinating events and meetings. Given the international context, effective liaison between different offices across the geographical boundaries is essential.
- PPT/reports
About you
- Experience as a Team Assistant, ideally in a complex, fast moving environment
- Excellent organisation skills and the ability to manage multiple tasks simultaneously
- Ability to communicate effectively and professionally with people at all levels displaying good judgement when interacting with employees, colleagues, managers, clients and third parties
- Ability to demonstrate initiative and flexibility and to prioritise work appropriately
- Strong MS office skills will be required, particularly advanced skills in Word, Excel, PowerPoint and Outlook
- Good team skills are essential, the PA will work closely with other PAs across the organisation
- Process orientation - to achieve consistency and reliability where this is of value, adopting best practice processes at every opportunity
- Fluency in English and German
Feel rewarded
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