Administrative Assistant
vor 2 Wochen
**General Secretarial Support**:Provide general secretarial support to include copying, faxing, filing, spreadsheet work and presentation preparation. Acquire and maintain a good understanding of Moody’s business, and particular business line being supported, in order to provide optimal customer service.
- ** Phone Coverage** :Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them. Coordinate with back-up secretary to ensure that all phones on board are covered at all times.
- **Administrative Back-Up**:During vacations and times of absence, provide back-up in order to ensure uninterrupted flow of operations with regard to support staff, technology and all office issues.
- **Meeting Coordination**:Assist in process meeting requests for team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts
- **Travel & Entertainment**: Assist in arranging travel for team members including air, rail, car service, and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies have been followed and that proper and organized documentation is provided to support the report.
- **Accounts P**ayable**: Timely and accurate preparation and submission of invoices, ensuring that proper accounts are used, amounts are correct and that proper and organized documentation is provided to support the invoice.
- **Correspondence**: Prompt and accurate preparation of various correspondence in English and German language.
- **Liaison**:As needed, assist team members by acting as liaison to Building Services with regard to equipment, building issues, and internal moves.
- **Other**:May be called upon to take on additional responsibilities and/or perform other tasks and work on projects as assigned.
- 2-4 years related experience working in a corporate environment supporting a team of 10 or more people
- Solid working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.
- WORD: ability to create and modify basic communications, tables and create reports, using the tracking option
- EXCEL: ability to create and modify basic spreadsheets, reformatting and basic calculation, Pivot table knowledge would be an advantage
- POWERPOINT: ability to create and modify presentations, adhere to the corporate branding; ability to convert text into a visual format.
- Good organization and project management skills
- Excellent manner and well-groomed appearance
- Very good verbal and written communications skills; fluency in German and English is essential; willingness to connect and network cross-border
- Ability to multi-task and adapt to shifting priorities
- Excellent attention to detail
- Strong orientation toward teamwork
- Requires moderate supervision
Regional Organisation
Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
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